Administrative Assistant

The KPFF San Diego Office is accepting applications for an Administrative Assistant.  We are looking for a proactive service-oriented team player to manage the front desk operations of our established 100-person professional firm.  In this role the successful individual will keep office operations smooth by handling catering managing schedules facilitating communications organizing files and supporting staff with diverse tasks like accounts receivables travel coordination and meeting preparation.  This is a non-exempt full-time position in the office.

Key Responsibilities

• Offer a warm helpful reception to all guests clients and employees as they arrive
• Answer screen and direct incoming calls
• Coordinate and organize meetings and employee events including sending invites managing calendars reserving conference rooms ordering catering set-up and clean-up
• Assist with incoming and outgoing mail packages and deliveries
• Provide data entry and management
• Order weekly office supplies and snacks
• Maintain office kitchen cleanliness & organization
• Provide office equipment maintenance such as service calls ordering supplies and troubleshooting
• Prepare proofread and finalize correspondence letters memos reports and other materials
• Provide additional administrative support to office leadership and project teams as needed
• Other administrative duties as assigned

Qualifications :

• High school diploma required
• A minimum of 2 years experience in administrative assistant duties
• Excellent communication writing and interpersonal abilities
• Exceptional customer service orientation with a friendly professional demeanor
• Ability to prioritize multi-task and stay organized in a dynamic environment
• High Proficiency in Microsoft Office Suite365
• Strong attention to detail and high level of reliability and punctuality
• Ability to maintain confidentiality and handle sensitive information professionally

Physical Demands and Work Environment

This is largely a desk role requiring prolonged sitting with frequent standing bending and lifting.  Must be able to periodically use step ladder bend reach and lift or move objects up to 25 pounds. 

Additional Information :

The salary range for this position is $22.00-$28.00. Salary will depend on education experience & certifications. Apply at  applicants only. No phone calls and no recruiters please.

For more information on the KPFF please visit our web site at employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin age disability veteran status or any other characteristic protected by law.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race color creed ethnicity national origin religion marital status sex/gender (including sexual orientation or gender identity) pregnancy veteran status citizenship status physical or mental disability or any other protected basis.

Remote Work :

No

Employment Type :

Full-time