Administrative Assistant Fuel Operations

College Park, GA - USA

Monthly Salary: Not Disclosed

Posted on: 2 days ago

Vacancies: 1 Vacancy

Department:

Administrative Support

Job Summary

The Administrative Assistant Fuel Operations provides administrative and operational support for airport fueling and GSE fuel activities. This role supports fuel ticket processing fuel reconciliation payroll/timekeeping administrative support for the GSE Manager and fuel operations leadership and airport badging compliance.

Enter review and verify Aircraft and GSE fuel tickets for accuracy
Perform daily and monthly fuel reconciliations (aircraft and GSE)
Research track and document fuel variances
Support fuel and GSE fuel reporting and administrative tracking
Provide direct administrative support to the GSE Manager
Maintain GSE-related administrative records logs and documentation
Update and correct employee time records in Kronos
Track attendance issues missed punches and shift trades
Assist with purchase requisitions cost tracking and administrative coding
Ensure employee airport badging is maintained tracked and not expired
Coordinate badging renewals replacements and required documentation
Maintain organized administrative payroll fuel and compliance records
Assist with new-hire paperwork and onboarding documentation
Support managers fuel operations staff GSE personnel customers and suppliers
Perform general office and administrative duties as assigned

Qualifications

High school diploma or GED required
12 years of experience in administrative payroll accounting fuel operations GSE support or airport badging preferred
Proficient in Microsoft Excel Word and Outlook
Strong attention to detail and accuracy
Ability to handle confidential and sensitive information
Strong written and verbal communication skills
Must be at least 18 years of age
High level of professionalism required due to regular correspondence with external customers employees airport authorities vendors and internal peers
Ability to pass a drug screen and background check
Ability to lift up to 35 lbs

Diversity

Menzies Aviation is a committed equal opportunity employer and encourages applications from suitably qualified and eligible applicants regardless of sex race disability age sexual orientation gender reassignment religion or belief marital status pregnancy and maternity. We strive to create an inclusive working environment where the different knowledge perspectives experiences and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process we may utilize various resources to assess your skills and experience in relation to the role. Please feel free to contact the recruiter below if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process we will always consider how candidates fit with our values which you can learn more about here.

Required Experience:

Junior IC

Enter review and verify Aircraft and GSE fuel tickets for accuracy
Perform daily and monthly fuel reconciliations (aircraft and GSE)
Research track and document fuel variances
Support fuel and GSE fuel reporting and administrative tracking
Provide direct administrative support to the GSE Manager
Maintain GSE-related administrative records logs and documentation
Update and correct employee time records in Kronos
Track attendance issues missed punches and shift trades
Assist with purchase requisitions cost tracking and administrative coding
Ensure employee airport badging is maintained tracked and not expired
Coordinate badging renewals replacements and required documentation
Maintain organized administrative payroll fuel and compliance records
Assist with new-hire paperwork and onboarding documentation
Support managers fuel operations staff GSE personnel customers and suppliers
Perform general office and administrative duties as assigned

Qualifications

High school diploma or GED required
12 years of experience in administrative payroll accounting fuel operations GSE support or airport badging preferred
Proficient in Microsoft Excel Word and Outlook
Strong attention to detail and accuracy
Ability to handle confidential and sensitive information
Strong written and verbal communication skills
Must be at least 18 years of age
High level of professionalism required due to regular correspondence with external customers employees airport authorities vendors and internal peers
Ability to pass a drug screen and background check
Ability to lift up to 35 lbs

Diversity

As part of our recruitment process we will always consider how candidates fit with our values which you can learn more about here.

Required Experience:

Junior IC

Key Skills

Generator
Accomodation
Football
Advertising
Architectural Design

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About Company

Menzies Aviation Careers

People. Passion. Pride. These are the values that have driven our team since 1833. Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at more than 200 locations in over 34 countries, across s ... View more

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