Administrative Assistant 3 INTERNAL Lacey

1. Online application.You must complete the online application including the Work Experience section. Your resume will not substitute for this requirement.
2. Cover letter. Regarding your interest in this position.
3. Resume. Detailed and chronological.
4. Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the Supplement Information section for the requirements and definition of. References are contacted after the interview process.

Applicants wishing to claim Veterans preferenceshould attach a copy of your DD-214 (member 4 copy) NGB 22 or signed verification of service letter from the United States Department of Veterans Affairs.

Do not include any personally identifiable information within your application packet such as personal photos drivers license or social security number.

Incomplete application packages or statements such as see resume in lieu of the requested information may disqualify you from the process.

• Maintain a supervisory file set expectations and performance goals and conduct probationary trial service and annual performance assessments for direct reports.
• Update position descriptions and develop performance development plans (PDPs).
• Identify training needs and train cross-train and coach appropriately.
• Perform corrective action and approve or deny requested leave.

• Process court orders close causes transfer files in OMNI.
• Request batch reports and troubleshoot errors.
• Log court reports copy assemble route and distribute.

• Receive new judgement and sentences from courts.
• Act as the Thurston County liaison for cause related correspondence from courts and local law enforcement agencies.
• Compile assign issue deadlines and monitor the status/completion of projects assigned to unit staff.

• Order receive and distribute office supplies duty supplies/equipment cell phones business cards janitorial UA supplies bus tickets and forms following established procedures while staying within budget guidelines via TRACKS or other ordering systems.
• Prepare A-19s email scans and other documents for monthly payments.

• Submit system access requests personnel alert emails and employee vendor and pre-employment criminal history requests.
• Verify office inventory via the Consolidated Assess Management System (CAMS) and process the movement of equipment and supplies to surplus.
• Act as liaison for repairs/service needs for office machines building maintenance IT needs phone lines utility accounts and document destruction.

• High school diploma or GED equivalent.
• Three years of increasingly responsible experience in office/clerical secretarial or administrative work requiring keyboarding and/or typing.
• Professional experience directing leading and training others.
• Computer knowledge.
• Strong written and verbal communication skills.

• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Ability to file use appropriate grammar punctuation and spelling.
• Ability to work with individuals of various backgrounds and personalities.
• Ability to assist individuals with various criminal backgrounds.

• Database experience and intermediate knowledge of Microsoft Word Outlook Excel and PowerPoint.
• Supervisory experience (paid experience evaluating training and correcting the work of others).
• Experience using court law enforcement and Washington Department of Corrections electronic databases such as OMNI OnBase JABS Odyssey NCIC/WACIC or similar.

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race creed color national origin sex marital status sexual orientation gender identity gender expression age honorably discharged veteran veteran status genetic information or the presence of any sensory mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

VisitMission & Vision Washington State Department of Corrections for more information about our agency.

IMPORTANT NOTES

• References:A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance technical skills and job competencies. If you do not have any or sufficient professional references include non-related professionals such as educators or other professional associates. Please include a minimum of three professional references with a valid email and phone number for each. Current and recent supervisors are preferred. If you are entering your references in the online application complete the following fields:
  • First and Last name
  • Title (include their relationship to you for example: Field Administrator former supervisor)
  • Phone
  • Email
  • Address Line 1 (list the name of their organization)
• DOC complies with the employment eligibility verification requirementsfor the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. does not use E-Verify:We are not able to extend STEM-Optional Practice Training (OPT). For information please visit .
• Foreign equivalent degrees awarded outside the United Statesmust have a credential evaluation report attached to your application. You may request the required evaluation/documentation from and . Until this documentation is provided you will not be selected to move forward in the hiring process.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
• Pre-employment Drug Test: We are committed to maintaining a drug and alcohol-free work environment and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances may be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
• Represented Position: This position is represented by the Washington Federation of State Employees (WFSE).
• Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year in accordance with the CBA
• 8 hours of paid sick leave per month
• 12 paid holidays each year
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation
• Visit our benefits page to see more!