Hybrid Administrative Associate III

Title: Hybrid Administrative Associate III (Administrative & Operations Coordinator)
Pay Rate: $35.00 $40.00/hour
Employment Type: Contract (Approx. 3 months) - strong potential to convert to FTE
Schedule: Full-Time - Monday to Friday 8:30 AM 5:30 PM (flexibility required)
Location: Palo Alto CA (Hybrid - 3 4 days onsite weekly)
Work Sites: Palo Alto CA
Job Code:

Tekberry is seeking a highly organized and proactive Administrative Associate III to support leadership and program operations within a fast-paced academic medical center environment . This role supports senior faculty recruitment activities and programmatic initiatives and requires strong judgment professionalism and the ability to manage competing priorities independently.

This is a hands-on operational administrative role - not a passive calendar position. The person in this seat becomes a key coordinator helping leadership faculty candidates and research teams stay organized and on schedule.

Candidates must reside in the Bay Area and be comfortable working onsite multiple days each week.

• Coordinate complex calendars meetings and communications for faculty and leadership

• Organize faculty recruitment visits itineraries and logistics

• Support department programs research initiatives and community events

• Plan and execute meetings seminars and engagement events (including one Saturday event)

• Arrange travel reimbursements and purchasing requests

• Track deadlines and follow through on time-sensitive requests

• Assist with financial and operational workflows documentation and reporting

• Support confidential recruitment and leadership communications

• Prepare presentations reports and materials for meetings and events

• Coordinate interdisciplinary meetings and staff communication

• Provide general administrative and operational support across the department

• High School Diploma/GED (Bachelors degree preferred)

• Minimum 4 years administrative experience

• Experience supporting multiple stakeholders in a fast-paced environment

• Strong Microsoft Office skills (Outlook Word Excel PowerPoint)

• Excellent written and verbal communication skills

• Ability to independently prioritize and execute tasks

• Professionalism and discretion handling confidential information

• Academic university or healthcare environment

• Faculty recruitment or executive support

• Event coordination

• Travel and expense processing

• Grant or research administration (NIH biosketches program support)

• Coordinating leadership or executive schedules

• Strong follow-through and ownership

• Comfortable with changing priorities and last-minute updates

• Able to work independently with minimal supervision

• Organized detail-oriented and proactive

• Calm under pressure

• Hybrid role (3 4 onsite days weekly required)

• Occasional early/late hours for events or recruitment visits

• One required Saturday event (May 9 2026)

• May work with minors during community programs

• Travel between Stanford campus and Research Park (shuttle/bike acceptable; vehicle helpful)

We need hard-working reliable employees. Tekberry offers a $100 payment for referrals!

As a W2 employee you will have access to health benefits.

Tekberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability veteran status or any other protected status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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