Events Coordinator (Project Management Focused)
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Job Location:
Florida City, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Role Overview
ClinicMind is seeking an Events Coordinator to support our national events sponsorships webinars and partner activations from a project management and execution standpoint.
This role is not about picking tablecloths or managing swag alone. It is about owning timelines deliverables cross-functional coordination and post-event follow-through to ensure every event is executed on time on budget and tied to measurable business outcomes (NNLs MQLs SQLs pipeline).
The ideal candidate is highly organized deadline-driven and systems-oriented with experience managing multiple moving parts across Marketing Sales SDRs Partners and external vendors.
Responsibilities
Event Project Management & Execution
Manage end-to-end event execution using project management best practices:
Timelines
Task owners
Dependencies
Risk tracking
Maintain detailed event plans for:
Conferences
Sponsorships
Webinars
Partner events
Track all milestones from contract signature through post-event reporting.
Cross-Functional Coordination
Coordinate with internal teams:
Marketing (messaging promotions assets)
Sales / AEs (on-site coverage meeting goals)
SDRs (post-event outreach to NNLs and MQLs)
Partnerships & Affiliates
Ensure all stakeholders are clear on:
Pre-event responsibilities
On-site expectations
Post-event follow-up requirements
Event Operations & Logistics
Manage operational details including:
Event registrations and booth logistics
Shipping materials and on-site setup needs
Speaker coordination and schedules
Track budgets invoices and vendor payments in coordination with Finance.
Maintain a centralized events calendar and documentation repository.
Post-Event Follow-Up & Reporting
Ensure post-event processes are executed on time:
Lead lists uploaded and tagged correctly
Handoffs to SDRs and AEs completed
Follow-up timelines enforced
Support event ROI tracking by maintaining:
Attendee counts
NNLs MQLs SQLs
Pipeline attribution
Assist in compiling post-event AARs (After Action Reviews).
Process Improvement & Documentation
Help maintain and improve ClinicMinds Events SOPs.
Identify execution gaps bottlenecks or risks and proactively escalate.
Recommend process improvements to increase efficiency and ROI.
Required Qualifications
24 years of experience in:
Event coordination or
Project management supporting marketing sales or growth teams
Strong organizational and time-management skills.
Experience coordinating multiple stakeholders and deadlines simultaneously.
Comfort working in fast-paced metrics-driven environments.
Proficiency with project management tools (Asana Monday ClickUp etc.) and Google Workspace.
Preferred Qualifications
Experience supporting B2B SaaS or healthcare events.
Familiarity with CRM workflows and lead handoffs.
Exposure to KPI tracking (leads pipeline ROI).
PMP CAPM or formal PM training a plus (not required).
What Success Looks Like
Events are executed on time on budget and without last-minute chaos.
Sales and SDR teams have clear expectations and clean handoffs.
Post-event follow-up happens consistently and on schedule.
Leadership has clear visibility into event performance and ROI.
Events are treated as a repeatable growth channel not one-off projects.
Why ClinicMind
ClinicMind is a healthcare SaaS company building a unified growth engine for healthcare practices. We take a disciplined ROI-driven approach to marketing and events and we value people who bring structure accountability and clarity to complex initiatives.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
EHR v1 by ClinidMind enhances training and blends scientific research with practical tools to improve physician workflow and practice efficiency.
