Legal Practice Coordinator
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Job Location:
Houston, MS - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Description
Primary Responsibilities
Provide high-level legal secretarial and administrative support to partners and non-partner attorneys in the Corporate Transactional and Real Estate practice groups. Assignments may change based on business needs.
Manage the full lifecycle of client matters including processing new client and matter requests drafting engagement letters coordinating conflict checks and maintaining matter records.
Draft revise proofread and format a wide range of legal and administrative documents including correspondence memoranda emails reports and transactional materials.
Support real estate and corporate transactions including assembling and managing closing binder and tracking executed documents and signatures.
Maintain and manage electronic files and records using the firms document and records management systems ensuring accuracy organization and compliance with firm standards.
Review incoming mail and correspondence and route appropriately to attorneys and the firms Calendaring/Docketing Department.
Enter attorney time in accordance with firm billing practices and coordinate with billing personnel to ensure timely review and processing of monthly invoices and client bills.
Prepare check requests and coordinate vendor payments as needed.
Assist with travel coordination and process expense reimbursement requests.
Provide backup support to other legal secretaries during planned and unplanned absences.
Exercise sound judgment discretion and professionalism while handling highly confidential and sensitive information.
Prioritize workload based on urgency manage multiple assignments simultaneously and work effectively in a fast-paced team-oriented environment.
Demonstrate strong communication skills poise and professionalism in interactions with clients attorneys and firm staff.
Maintain a positive proactive flexible and collaborative approach to work.
Work overtime as needed and assume additional responsibilities as assigned.
Qualifications
High school diploma required; Bachelors degree preferred.
Minimum of 5 years of administrative support experience preferably within a legal or professional services environment.
Clear effective written and verbal communication skills.
Excellent organizational skills with the ability to multitask prioritize and meet deadlines in a fast-paced high-pressure environment.
Strong interpersonal skills and the ability to work effectively with attorneys clients and staff at all levels.
Ability to work independently and collaboratively demonstrating sound judgment and strong problem-solving skills.
Proficiency in computer applications including Microsoft Office Suite and Adobe Acrobat.
Experience with electronic document management systems time-entry and calendaring programs; familiarity with NetDocs and Aderant preferred.
Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.
If you require an accommodation in order to apply for a position please contact us at .
Required Experience:
IC
Key Skills
- Practice Management
- Veterinary Experience
- Enterprise Architecture
- Office Manager Experience
- Enterprise Software
- Healthcare Management
- IaaS
- TOGAF
- Medical office experience
- Conflict Management
- COBIT
- Customer relationship management
About Company
Pillsbury Winthrop Shaw Pittman is an international law firm with a particular focus on the technology & life sciences, energy, financial, and real estate & construction sectors. Recognized as one of the most innovative law firms by Financial Times and one of the top firms for client ... View more
