Coordinator

MalaceHR is seeking a highly organized and motivated Facilities Coordinator to support daily site operations and ensure an exceptional workplace experience. This role partners closely with Site and/or Assistant Facility Managers to oversee maintenance and operations vendor management service delivery and client relations.

The ideal candidate is a self-starter quick learner and detail-oriented professional with experience managing work orders (CORRIGO experience preferred) and coordinating vendors in a fast-paced environment.

Key Responsibilities

Service Delivery & Operations

• Foster a culture of teamwork cooperation performance excellence and accountability.

• Conduct daily site walkthroughs to ensure a clean safe and organized environment.

• Manage and respond to work orders in a timely manner ensuring KPI compliance and exceptional customer service.

• Utilize CORRIGO or similar CMMS platforms to manage tickets and track work to completion.

• Schedule and coordinate repairs maintenance and minor projects.

• Oversee vendor performance and provide direction to ensure quality execution with minimal disruption to operations.

• Assist with vendor procurement and service coordination as needed.

• Identify opportunities for operational improvements and service enhancements.

• Support building inspections to ensure procedures performance standards and safety requirements are consistently met.

• Maintain accurate site documentation records and reporting.

• Assist with emergency preparedness planning evacuation procedures and after-hours response coordination.

Workplace & Occupancy Services

• Coordinate delivery of site amenities (e.g. fitness food services transportation wellness services).

• Support meetings conferences and on-site events.

• Assist with space moves reconfigurations and occupancy requests.

• Provide support for reception guest services mail/courier coordination office supplies access badges and landlord relations as needed.

Client Relationship Management

• Ensure compliance with all contractual obligations and performance metrics.

• Deliver a high level of service aligned with client expectations.

• Coordinate site operations in accordance with established policies and procedures.

• Proactively build and maintain strong client relationships.

Qualifications

• Prior experience in facilities coordination property management hospitality or a related field preferred.

• Experience managing service tickets and vendor coordination (CORRIGO experience strongly preferred).

• Knowledge of occupational health and safety standards is advantageous.

• Basic understanding of building systems (HVAC chillers fire protection mechanical and electrical systems) preferred.

• Proficiency with Microsoft Office and other workplace technology platforms.

• Strong communication organization and problem-solving skills.

• Ability to work independently with minimal supervision.

• Self-motivated adaptable and capable of handling multiple priorities in a fast-paced environment.