Operational Admin Assistant Real Estate 17161

Role: Operational Administrative Assistant (Business-Focused)

Priority Location: South Africa and LATAM strongly recommended)
Working Hours: Full-time Monday-Friday 8:00 AM - 5:00 PM PST (flexible with US Pacific Time overlap required)
Salary Range: $1700-$2000 USD per month (The final offer is at the clients discretion and depends on the candidates interview result skills and experience.)
Type of contract: Independent Contractor
Type of job: Remote

About the Company:
Our Client operates an independent commercial real estate brokerage based in California. As a solo broker they manage listings transactions and client relationships across commercial real estate deals. The business is fast-paced detail-driven and highly professional with a strong emphasis on organization responsiveness and operational excellence.

About the Role:
This role provides strictly business-focused administrative support to a commercial real estate brokerage. The Administrative Assistant will manage operational and administrative tasks that keep the business running smoothly allowing the broker to focus on deal-making and client-facing work. This is not a personal assistant or executive assistant role and does not include personal errands travel booking or lifestyle support. The ideal candidate is organized business-minded and comfortable operating independently in a professional services environment.

Key Responsibilities:

• Manage business email correspondence ensuring timely and professional responses
  
• Organize maintain and update documents files and transaction-related paperwork
  
• Support listing and deal workflows tracking deadlines follow-ups and required documentation
  
• Coordinate calendars meetings and virtual appointments accurately
  
• Maintain internal systems records and administrative processes
  
• Assist with data entry reporting and task tracking related to brokerage operations
  
• Proactively identify administrative improvements to increase efficiency and organization
  

Qualifications:

Required:

• Proven experience in administrative or operations support roles
  
• Experience supporting real estate legal or professional services businesses
• Strong written English and professional business communication skills
  
• High attention to detail and excellent organizational abilities
  
• Ability to work independently with clear instructions and minimal supervision
  
• Business-minded approach with strong professional boundaries
  

Preferred:

• Familiarity with commercial real estate workflows or documentation
  
• Experience working remotely with US-based clients
  
• Comfort using tools such as Google Workspace CRM systems and task management platforms
  

Required Experience:

Junior IC