Events Setup Support Assistant (04 months & Third-Party Contract)

Overview:

RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe respected valued and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer carrying out their role staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of Vietnam expects all staff members to comply with its Code of Conduct policies and procedures which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam

RMIT Vietnam is committed to excellence innovation and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 125th globally and 10th in Australia in QS World University Rankings 2026. To learn more about our rankings please check out our latest facts and figures here Reputation and rankings - RMIT University

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies please visit our website: Role

The Events Setup Support Assistant provides hands-on support for event setup logistics and venue preparation across Hanoi campus. Working closely with the University Events team the position assists with event infrastructure setup venue operations and logistics coordination while supporting documentation and administrative processes especially for major events such as Staff Parties and Graduation.

Reports to: Events Specialist

Your Responsibilities

Logistics & On-Site Event Support

• Assist with the basic setup and dismantling of event infrastructure including light staging elements signage furniture booths and barriers.

• Support equipment movement asset handling and material transport under supervision.

• Help prepare venues prior to events and reset spaces afterward.

• Provide physical on-site support during peak setup and pack-down periods especially for Staff Parties 2026 and Graduation 2026.

Facilities & Operations Assistance

• Support room preparation layout setup and access coordination as directed.

• Assist with transferring items between storage areas and event venues.

• Work collaboratively with Property Services Cleaning and Security teams to ensure smooth on-ground operations.

• Coordinate on-site logistics instructions with external suppliers during setup and teardown under guidance from the supervisor.

OHS & Compliance Support

• Assist in checking and tracking basic OHS documentation from suppliers (e.g. work permits installation safety methods contractor registration briefing attendance).

• Liaise with external vendors to clarify missing or incorrect safety documents when required.

• Support safe-work observations and general compliance monitoring under supervision.

Administrative & Payment Support

• Support administrative processes such as preparing contracts collecting invoices and assisting with payment documentation.

• Maintain accurate records uploads and documentation within RMITs systems.

• Documentation follow-up related to suppliers and event logistics.

Other Duties

• Assist with assigned projects and contribute to continuous improvement of event operations logistics workflows and guest experience delivery.

Key Selection Criteria

• Final-year student or recent graduate in a relevant discipline.

• Some experience supporting or coordinating events

• Strong communication skills in both English and Vietnamese.

• Good interpersonal skills with the ability to work effectively with suppliers internal teams and diverse stakeholders.

• Competent in digital tools such as SharePoint MS Office and basic design software.

Additional Information

• Contract duration: 04 months

• Highly competitive gross salary

• Annual leave: 1 day per working month

• Accident Insurance 24/7

• Free use of on-site sports and fitness facilities

• Library on campus and online - access to the RMIT Australia online library

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role the minimum requirement is IELTS General 6.0 (or equivalent CEST 160).

To be eligible for this position you must be a Vietnamese citizen. Applications received from non-Vietnamese candidates will not be considered.

To Apply

Please submit your CV cover letter qualifications ID and address your suitability for this position by clicking on the Apply button.

Important Notice

• Please ensure your application is submitted through our Workday system on the RMIT Careerspage. We do not accept applications through other means.

• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.

• For any questions or support feel free to reach out to our Talent Acquisition team at

#RMITVietnam

Applications Close:

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students clients and members of the community. As an internationally recognised Australian university based in Asia RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

Experience:

Junior IC