Administrative Assistant 3 Child Nutrition Services

GENERAL SERVICE

JOB ANNOUNCEMENT

Administrative Assistant 3 - Child Nutrition Services - Temporary

$47100 $63252 annually

Closes January 06 2026

The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an Administrative Assistant 3 in our Child Nutrition Services division. This full-time temporaryposition is based in Olympia Washington. During onboarding you will be required to be in-person five (5) days a week. After onboarding this position requires at least 3 days a week in office and up to 2 telework days. Telework is a combination of in-building and off-site days. We encourage interested candidates to visit the OSPI website to gain insight into our agency.

About OSPI and our initiatives

OSPI is the primary agency charged with overseeing public K12 education in Washington state. Working with the states 295 public school districts and 7 state-tribal education compact schools OSPI allocates funding and provides tools resources and technical assistance so every student in Washington is provided a high-quality public education.

At OSPI we recognize that our employees are the key to the success of the agency. We are committed to our work but value the balance with our personal lives. We demonstrate our commitment to employees by providing an environment that stimulates professional growth and values them for their expertise. OSPI is a great place to work and has several initiatives to help create a great working environment including:

• We support a healthy work/life balance by offering flexible/alternative work schedules and mobile and telework options. (Depending on job duties and work location.)

• We have an Infant at Work Program that is based on long-term values of newborns and infant-parent bonding. Eligible employees who are new parents or legal guardians can bring their infant (six weeks to six months) when returning to work. (Depending on job duties and work location.)
• We value and are actively involved in promoting diversity equity and inclusion within OSPI by way of cross-divisional collaborative committee. The focus of the committee includes employee engagement and education; reinforcing OSPI values; and maximizing the value of diversity and identifying strategies for inclusion.

Vision Mission and Values
Vision: All students prepared for post-secondary pathways careers and civic engagement.

Mission: Transform K12 education to a system that is centered on closing opportunity gaps and is characterized by high expectations for all students and educators. We achieve this by developing equity-based policies and supports that empower educators families and communities.

Values: Ensuring Equity Collaboration and Service Achieving Excellence through Continuous Improvement Focus on the Whole Child

Equity

Each student family and community possesses strengths and cultural knowledge that benefits their peers educators and schools. Ensuring educational equity:

• Goes beyond equality; it requires education leaders to examine the ways current policies and practices result in disparate outcomes for our students of color students living in poverty students receiving special education and English Learner services students who identify as LGBTQ and highly mobile student populations.
• Requires education leaders to develop an understanding of historical contexts; engage students families and community representatives as partners in decision-making; and actively dismantle systemic barriers replacing them with policies and practices that ensure all students have access to the instruction and support they need to succeed in our schools.

Position Overview

Child Nutrition Services (CNS) is a division of OSPI that assists school districts and other institutions in providing quality nutrition programs that promote life-long healthful living while providing nutritious meals each day that prepare children for learning. Working with the USDA CNS manages multiple USDA regulated programs such as National School Lunch Program Afterschool Snack Program Seamless Summer Option Special Milk Program Farm to Child Nutrition Programs Child and Adult Care Programs and more. Visit theChild Nutrition Services website to learn more.

CNS is one of the largest divisions at OSPI with a staff of almost60and a support team of5. Our specialists travel throughout Washington state to observe meal service and ensure sponsors are complying with USDA regulations. CNS isa great place to work and has several initiatives to help create a great working environment including:

• We are a passionate and fun group that is dedicated to supporting our programs to provide nutritious meals to children and adults in Washington state.

AA3 positions in CNS provide daily communication and administrative support to internal staff and customers. These positions work under general direction of the program directors and provides support to program staff and customers. This position collaborates with other members of CNS to contribute to the overall success of the CNS team.

Meeting & Event Coordination and Support

• Schedule meetings record minutes/compile & distribute & take notes
• Meeting/event on-site setup registration technology support document distribution customer support
• Prepare meeting documents (expense forms committee/consultant forms notices agendas PowerPoint etc.)
• Schedules & reserves meeting & conference locations (rooms venues etc.)
• Travel reservations (plane car hotel etc.)
• Virtual meeting-set up support break out rooms polls chats posting materials etc.
• Utilize software for closed captioning

Communications Support

• Create & support surveys
• Review & verify all materials (forms presentations etc.) to agency standards and ensure ADA compliance
• Respond to phone calls & emails and provide program information and technical assistance
• Compose correspondence bulletins & other official communications in accordance with agency standards
• Monitor and/or updates program/department website/intranet (draft content submit requests review for updates/corrections)

• High school graduation or GED equivalent AND three (3) years of progressively responsible experience in utilizing organizational skills in office/clerical secretarial bookkeeping accounting or general administrative skills or work experience OR
  
  Associates degree AND two (2) years of progressively responsible experience in in utilizing organizational skills in office/clerical secretarial bookkeeping accounting or general administrative skills or work experience OR
  
  Bachelors degree AND one (1) year of experience in utilizing organizational skills in office/clerical secretarial bookkeeping accounting or general administrative skills or work experience.

• This position requires the ability to attend mandatory in-person meetings trainings or events that may be additional in-person days outside of approved telework agreement.

Preferred/Desired Qualifications:

• Experience working with budgets.
• Intermediate level (formulas pivot tablesetc) experience with Excel.
• Experience with Microsoft Office Suite.
• Experience with or ability to learn new programs/software such as SharePoint GovDeliveryPdEnroller MoodleAlchemer GoToMeeting andiGrants.
• Understanding of state compliance regulations as related to purchasing travel and contracts.
• Experience coordinating trainings both in-person and virtual.
• Experience with file maintenance record retention and organization.
• Ability to multi-task prioritize work for self and others and handles short deadlines and high-pressure situations.
• Ability to work effectively as a team member.

Compensation
The annual compensation for the position is$47100 $63252 annuallyand depends upon experience educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health dental and life insurance retirement and an optional deferred compensation program. Please visitHealth Care Authorityfor information regarding health benefits and theDepartment of Retirement Systemsfor retirement plan information. This is a general service position. This position is not represented by a bargaining unit.

Application Process

Those interested in this position must apply through. Applications must include the following documents in MS Word or PDF format:

• A letter of interest specifically addressing the qualifications listed in this announcement.
• A current résumé and;
• A list of three or more professional references.

NOTE: Your resume and letter of interest must be attached to your application. Please confirm they are attached before you submit.

Please address any questionsto:

Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia Washington 98504-7200

:

Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at or or e-mail .

New Jobs Alert Service

OSPI offers a subscription service which regularly notifies subscribers of new OSPI employment opportunities on . Subscribers are notified via text or email alert. If you are interested in this service then please subscribe atthis location.

OSPI is an equal opportunity employer and encourages applications from job seekers who will contribute to our diversity. OSPI provides equal access to all programs and services without discrimination based on sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation including gender expression or identity the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. If you would like please include your name and gender pronouns in your application to ensure we address you appropriately throughout the application process.Persons needing accommodation in the application process or this announcement in an alternative format may contact the human resource consultant listed in Application Process.