Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
Requisition ID: 394587
Position Number:
Posting End Date: December 31 2025
City: Winnipeg
Employer: Winnipeg Regional Health Authority
Site:Pan Am Clinic -Pan Am Clinic
Department / Unit: Pan Am Administration
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date: 01/26/2026
FTE:1.00
Anticipated Shift: Days
Work Arrangement: In Person
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites services and organizations. Were united by a shared commitment to excellent and equitable health care.
Position Overview
As the senior administrative employee within the portfolio provides administrative support to the CEO or Vice President. Organizes and prioritizes independently the secretarial/administrative activities for the CEO or Vice President and ensures that all work is completed within established timeframes. Types formats and proofreads a variety of material including: correspondence minutes agendas manuscripts from dictaphone or rough draft. Develops maintains and updates a variety of databases including creating spreadsheets data collection and entry assisting with analysis and organization of information and assisting with the preparation of reports. Reviews evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.
Experience
- Five years experience in a senior administrative position.
- Experience with email and computerized calendars.
- Experience in scheduling and coordinating meetings.
- Experience recording and preparing minutes and agendas.
Education (Degree/Diploma/Certificate)
- Completion of a high school or equivalent program of studies; formal training in applied office skills is required.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
- Proficiency with computerized systems (Microsoft Word Access PowerPoint and Excel) is essential.
- Typing speed 60 wpm.
- Demonstrated ability to organize assign and supervise the work of junior employees.
- Ability to compose correspondence on behalf of senior managers.
- Excellent communication skills verbally and in writing.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Demonstrated ability to effectively contribute to a team environment.
- The ability to work independently and to establish and maintain good working relationships with administrative staff healthcare agencies and all levels of management.
- Ability to maintain a high-level of confidentiality.
- Previous health care experience would be an asset.
Physical Requirements
- Required to work for long periods of time at a computer.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search) Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre Deer Lodge Centre Golden West Centennial Lodge Grace Hospital Middlechurch Home of Winnipeg Pan Am Clinic River Park Gardens Victoria General Hospital WRHA corporate programs and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers in partnership with the Indigenous community are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
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