Executive Assistant

Administrative Support:

• Support the Directors role through efficient management of the administrative office
• Make coordinate and confirm appointments and meetings
• Organize prepare and draft correspondence as assigned
• Prepare draft and edit materials reports and agendas
• Maintain comprehensive filing and office systems
• Oversee monitor and personally coordinate travel arrangements
• Organize logistics plan schedule and prepare agendas for weekly Directors Advisory meetings as well as other meetings at the direction of Director
• Organize and prioritize large volumes of email calls and other information
• Ensure regular communication between the Directors office and senior staff
• Assist in compiling information for Directors personal annual budget working with Director and all appropriate parties
• Monitor Directors budget code and process all invoices for payment reconcile travel expenses
• Plan and carry out special events as requested by the Director including receptions dinners tours and other events as necessary
• Assist Board of Trustees in searches for candidates for CEO searches: maintain candidate lists coordinate Search Committee activities correspond with candidates and make travel and hotel arrangements as well as itineraries and agendas as needed.
• Support various Museum programs such as previews and special events by attendance and assistance with preparation production and/or arrangements
• Provide back-up support for Manager of Board Relations
• Lead and manage internal global calendar system
• Participate in institutional learning opportunities to grow our collective understanding and integration of antiracism cultural competency and equity values into SAMs work

• Attend board meetings as directed by CEO Contribute to an institutional focus of delivering exceptional welcoming and inclusive customer servicecreating positive meaningful experiences for all visitors every time

• Four years experience in a position with responsibility for office management budget monitoring complex project implementation and direct support of a Manager Administrator or Executive Officer
• Talent for communicating effectively and projecting a professional image when giving and taking information in writing in person and over the phone
• Must have a high level of problem-solving customer service and interpersonal skills and comfort with interacting with a diverse population
• Position requires continual attention to detail in all aspects of the Directors business as well as superior proofreading skills
• Demonstrated ability to work professionally and tactfully and to represent the Museum with integrity and professionalism
• Proactive strategic and professionalverbal and written communication with an ability to tailor communications according to audience
• Successfully assess priorities work well with deadlines and problem-solving skills
• Exercise discretion in maintaining confidentiality of sensitive information
• Proficiency in Microsoft Office Suite Zoom Asana Slack and internet-based research
• Ability to pass and maintain security background check clearance

• Experience working with high-profile executives donors and trustees

Celebrating difference. At Seattle Art Museum our members visitors and local community come from all walks of life and so do our employees volunteers and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences and as such our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination its ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace and a sense of belonging for each and every employee because we know our organization is at its best when we celebrate difference.

SAM is an equal opportunity employer. We are an equal opportunity employer and consider qualified applicants for employment without regard to race color creed religion national origin age sex (including pregnancy childbirth or related medical conditions) marital status ancestry sensory physical or mental disability genetic information military or veteran status gender identity or expression sexual orientation citizenship or immigration status or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need please let us know at The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process please contact For candidates we ask that if possible you wait until youre invited to a screen online technical assessment or interview before requesting an accommodation.

We encourage you to apply. We are dedicated to building a diverse workplace and a sense of belonging for each and every employee because we know our organization is at its best when we include celebrate and embrace difference. We encourage you to submit an application even if your experience doesnt feel like a 100% match with the position. We know applying for a job can be intimidating and research tells us that womxn and folks of color are less likely to apply if they dont see themselves meeting or exceeding every single qualification listed. We encourage you to apply even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.

Requirements for employment. In order to be employed by the Seattle Art Museum you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check.

Want to learn more If you havent already check out our Careers page for more on working at SAM.

Though wed love to be able to reply to every question that crosses our desk due to the high volume of applications we receive our HR team is unfortunately unable to offer a response to inquiries requesting search status updates inquiries about hiring timeline or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!