Administrative Assistant – Maintenance Operations (AO-13686)

Access Offshoring Philippines, Inc.

Job Location:

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

KEY RESPONSIBILITIES:

Save and organise contractor reports and send them to clients in a timely and professional manner
Book maintenance contractors for scheduled and reactive works
Distribute maintenance reports to relevant stakeholders (internal and external)
Import maintenance schedules from spreadsheets into AroFlo (prepared by internal team member)
Import and update asset information within AroFlo
Assist with AS 1851 reporting and compliance schedules
Ensure maintenance jobs are closed in AroFlo including chasing contractors for reports or completion documentation
Reply file and categorise emails related to maintenance works
Set up new sites in AroFlo including periodic schedules and invoicing
Support general admin and operational tasks as required

Requirements

Proficient with Microsoft Outlook Excel Teams and general computer systems
Highly organised with strong attention to detail
Excellent English communication skills both written and verbal
Proactive and able to follow through without constant supervision
Willingness to learn new systems and processes
Ability to manage competing priorities and meet deadlines
Strong sense of accountability and pride in your work
Previous experience using AroFlo or similar job management platforms is a bonus but not essential
Previous experience in the HVAC industry (highly desirable)

Benefits

Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.

Access Offshoring is dedicated to saving business ownershours by 2031 and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent.

We recognise that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep thats right 100% work from home. But wait theres more.

Here are just some of our benefits:

Australian clients and Australian hours (giving you great experience and an early finish!)
Work from Home Allowance
HMO for you AND a dependent from Day 1
20 Days Annual Leave and 5 Days Sick Leave
Government Statutory Benefits
13th Month Pay
Computer Equipment
Opportunities for growth

Required Skills:

Notion Excel

This is a remote position. KEY RESPONSIBILITIES: Save and organise contractor reports and send them to clients in a timely and professional manner Book maintenance contractors for scheduled and reactive works Distribute maintenance reports to relevant stakeholders (internal and external) Impo...