Accounts Administrator (AO-13744)
Share
Job Location:
National Capital Region - Philippines
Monthly Salary:
Not Disclosed
Experience Required:
3years
Posted on:
12 hours ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
ABOUT ACCESS OFFSHORING:
We specialise in providing Australian businesses with experience and qualified professionals based in the Philippines. Not only does our team of recruiters have extensive experience in sourcing and recruiting offshore talent we also help Australian businesses implement best practice when it comes to building an offshore team.
ABOUT THE CLIENT:
Job Summary
This role is responsible for providing end-to-end finance and administrative support with a strong focus on supplier invoice processing cost control reconciliations and reporting. The position ensures the accuracy and integrity of financial data across Simpro and Xero supports procurement activities and maintains clear communication with clients regarding high-value transactions.
The role also contributes to continuous process improvement through documentation and procedural updates while providing ad hoc administrative and reporting support to managers.
Key Responsibilities
Daily Responsibilities
Enter supplier project invoices into Simpro
Validate supplier invoices against price files and approved quotes
Review invoices for delivery fees tools or unusual entries and query discrepancies
Confirm delivery of high-value quoted PO items with clients (e.g. Sherie)
Notify clients (e.g. Sherie and Marti) of invoices exceeding $1500 for review
Review invoice details prior to posting to Xero (supplier date pricing accuracy)
Post invoices to Xero and approve minor invoices; escalate invoices over $5000 to the client (Marti) for approval
Reconcile fixture purchases
Enter supplier business invoices directly into Xero
Raise purchase orders as required
Complete supplier credit applications when requested
Respond to ad hoc administrative requests received throughout the day
Maintain update and document procedures including cleaning up existing processes
Weekly Responsibilities
Reconcile equipment hires (e.g. scissor lifts and other on-hires)
Reconcile gas bottle hires
Support procurement activities including supplier and pricing comparisons
Implement and maintain spreadsheets and tracking tools for managers
Monthly Responsibilities
Reconcile supplier statements and chase outstanding documentation
Prepare and run financial and operational reports from Xero for the client (Marti)
Manage rewards programs including locating invoices lodging claims following up and advising on points earned
Reconcile fixture purchases and credit card transactions in Xero against statements
Review Xero account codes and reconciliations for accuracy
Update utility invoices in tracking spreadsheets and review costs
Requirements
Software & Systems
Simpro invoice processing project cost tracking and reconciliations
Xero accounts payable reconciliations reporting and approvals
Procore project and document support
Microsoft Excel reconciliations reporting and spreadsheet management
Core Competencies
Strong attention to detail and accuracy
Experience in invoice processing and cost control
Reconciliation and reporting skills
Ability to manage high-value transactions and approvals
Clear and professional client communication
Process documentation and continuous improvement mindset
Strong organisational and time-management skills
Benefits
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course a competitive salary
Required Skills:
At least 3 years experience in Administration; Scheduling Proficiency in CRM and ERP systems with demonstrated experience in data management and system administration; Intermediate Word and Excel skills; Excellent verbal and written communication skills; Ability to work under pressure and meet deadlines.
Company Industry
IT Services and IT Consulting
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
