Executive Assistant and Operations Support Remote

This is a remote position.

What We Do

At Outsource Access we help high-level consultants and commercial real estate leaders navigate complex digital transformations. We dont just manage calendarswe make sure the operational engine of the business runs with precision allowing founders to focus on high-impact strategy while we handle the systems data and workflows that drive growth.

Requirements

How Youll Make a Difference

• Acting as the Strategic Gatekeeper: You wont just check emails; you will master the Founders inbox and calendar anticipating needs flagging high-priority opportunities on LinkedIn and ensuring the day-to-day operations align with long-term business goals.
  

• Building the Source of Truth: You will take ownership of Notion dashboards and operational tracking tools. By maintaining impeccable data and project visibility you ensure that client deliverables never slip through the cracks and that business decisions are always backed by accurate real-time info.
  

• Driving Project Momentum: From coordinating hiring interviews to managing conference outreach and travel logistics you serve as the project heartbeat. Youll keep multiple workstreams moving forward ensuring every stakeholder knows exactly what comes next.
  

• Ensuring Financial Clarity: Youll handle light bookkeeping and expense categorization in QuickBooks with zero-error precision. By keeping the books clean and categorized you provide the peace of mind needed to scale the practice confidently.
  

Is This You

• A Systems Thinker: You dont just follow a checklist; you look at a process and figure out how to make it faster cleaner and more automated using tools like Notion and AI.
  

• High-Stakes Detail Oriented: You have a detectives eye for data validation and bookkeeping. You understand that a small error in a dashboard or a missed follow-up can have a massive ripple effect.
  

• Proactive & Independent: You thrive in a right-hand role where you are expected to identify priorities before youre asked. Youre a critical thinker who brings solutions not just problems to the table.
  

• Tech-Savvy: You are proficient in Microsoft Outlook and Excel comfortable with QuickBooks and have a genuine passion for mastering Notion and leveraging AI tools like ChatGPT to 10x your productivity.
  

• Your Home Office: You have a reliable high-speed internet connection a professional quiet workspace and a dependable computer setup (BYOD) ready to support a high-level US-based executive.
  

Benefits

Why Youll Love Being Part of the OAmazing Team

Youre not just taking a job youre stepping into a role where your growth security and peace of mind actually matter. Here is the total package weve built for you:

Your Wellness & Security

Health & Wellness Covered: You get comprehensive HMO coverage with a top provider so you can focus on work without worrying about medical bills.

Security for the What Ifs: Our Group Life Insurance benefit gives you added protection because your future (and your familys) deserves a safety net.

Time to Recharge Guilt-Free: We support your well-being with paid leave credits that allow you to rest reset and show up as your best self at work and at home.

Support You Can Count On: We take care of all government-mandated benefits so everything is handled properly and on time.

Your Financial Rewards

Performance Incentives: Bring results and youll see it rewarded. Simple as that.

Premium Pay: When you put in the time we honor it. You receive Overtime Pay for extra miles and Night Differential for supporting the team during late hours.

13th Month Pay: A well-earned bonus to celebrate the results of your years effort.