Job Description Summary

Job Description

Job Type: Classified

Job Classification: 5589 - Administrative Specialist III

Salary Grade: 10

Pay Range

Hiring Range: $51563 - $61859 Annually

Pay Range: $51563 - $72176 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

• Pay Range is the entire compensation range for the position.

Pima County Grants Management & Innovation Department has an opening for an Administrative Specialist III to support department operations through document preparation data entry and maintaining organized digital records. Responsibilities include assisting with audits and compliance reviews of various reports and grant-related documentation submitted for grant reimbursement. The position also enters and updates information in the Countys grant management system and conducts research to interpret applicable guidelines laws regulations and compliance requirements. Duties require strong administrative skills attention to detail and experience working with databases and compliance-related processes.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments need and will be communicated to the applicant or incumbent by the supervisor.

• Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department division or program within Pima County;

• Negotiates and establishes Intergovernmental Agreements (IGA) contracts and other obligatory agreements and monitors compliance;

• Prepares work unit budgets oversees expenditures performs cost and statistical analyses and prepares reports and recommendations;

• Performs research prepares written reports and recommendations and informs management of issues concerns and problems of specialized work unit;

• Provides information status and recommendations to department directors division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

• Ensures work unit policies procedures and activities comply with applicable federal/state statutes and regulations and county policy;

• Oversees internal services such as accounting payroll personnel management information services and/or purchasing;

• Represents work unit at various meetings conferences or on committees and provides specialized expertise related to area of assignment;

• Develops maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

Bachelors Degree from an accredited college or university with a major in public administration business administration management or a closely related field as determined by the department head at the time of recruitment.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

Two years with Pima County as an Administrative Specialist II or closely related professional administrative classification.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Bachelors degree in public administration business administration public policy government studies accounting finance or legal studies.

• Minimum one (1) year experience performing administrative program or compliance-related support duties involving financial documentation audits labor distribution reports and/or invoice review.

• Minimum one (1) year experience interpreting and applying guidelines laws regulations or compliance frameworks particularly those related to federal or state grant requirements.

• Minimum one (1) year experience researching to support compliance determinations policy interpretation or administrative decision-making.

• Minimum one (1) year experience using databases data entry platforms or grant management systems.

• Minimum one (1) year experience creating and maintaining spreadsheets digital records and organized filing systems using software such as Excel or similar programs.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies due to the need for access to County Attorney and Court facilities records and communication systems.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Working Conditions: Working conditions will be determined by position.

EEO Information:Pima County Government is an Equal Employment Opportunity employer.We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race color religion national origin age disability gender sexual orientation kinship political interest or any other characteristic protected by law.