Headquarters Relocation Project Manager

Are you interested in running a term project for an entire state agencies physical relocation of its headquarters Are you seeking an important and rewarding challenge for your organizational and project management skills Then consider us for our Headquarters Relocation Project Manager opportunity.

About This Position:
The primary purpose of this project position is to lead and manage the full lifecycle of the DFI headquarters relocation project (anticipated to last 24 months) from initial planning and design through relocation coordination occupancy and post-transition stabilization. The Headquarters Relocation Project Manager will be accountable for delivering a smooth timely and cost-effective transition that minimizes disruption to the agencys workforce and essential services. This position will be filled at the Washington Management Service 03 (WMS) level.

About Our Agency:
The Washington State Department of Financial Institutions (DFI) mission is to regulate financial services to protect and educate the public and promote economic vitality. Collectively and independently the Departments nearly 240 employees within its 5 divisions - Administration Banks Consumer Services Credit Unions and Securities - work together to create a stronger economic future and secure financial environment for Washingtons consumers and businesses alike. To learn more about the Department of Financial Institutions please visit our website at.
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About The Division:
The mission in the Division of Administration is to plan facilitate and coordinate the provision of quality support services to all employees and Divisions of the agency in an ethical and professional manner.

Some of What You Will Do:

Project Planning and Management

• Develop maintain and execute a comprehensive project plan including scope schedule budget resources risk management and communications.
• Establish project governance structures reporting protocols and decision-making processes.
• Track and monitor progress against project milestones and objectives adjusting plans as needed.

Stakeholder Coordination and Communication

• Serve as the primary point of contact between agency leadership OFM DES building representatives and contracted vendors.
• Facilitate cross-agency coordination to ensure compliance with state policies real estate requirements procurement rules and shared workspace standards.
• Communicate clearly and proactively with internal stakeholders including executive leadership program managers Admin Services staff IT HR and the union.
• Develop and deliver consistent transparent communication to staff regarding project progress timelines impacts and expectations.

Operational and Logistical Execution

• Coordinate operational tasks associated with the relocation including space planning furniture and equipment needs IT/telecom infrastructure physical move logistics and post-move setup.
• Partner with IT Admin Services and HR to ensure proper integration of technology workspace assignments and employee transition support.

Transition Change Management and Staff Readiness

• Develop and implement change management strategies to prepare staff for the shared workspace environment and new location.
• Conduct readiness assessments gather feedback and implement mitigation strategies to support successful transition.
• Create and manage move-in procedures orientation materials and post-move support resources.

Risk Compliance and Quality Assurance

• Identify assess and mitigate project risks such as scheduling delays cost overruns operational disruptions and vendor performance issues.
• Ensure all project activities comply with relevant state policies safety regulations facility standards and agency requirements.
• Conduct quality assurance reviews to validate the readiness of new spaces prior to occupancy.

• Prepare and deliver regular updates dashboards risk reports and executive briefings to agency leadership.
• Document project decisions progress issues and lessons learned.
• Provide recommendations to leadership on project adjustments resource needs and risk mitigation strategies.

Every state employee hired should be able to demonstrate the ability to serve the people and communities of our state equitably.

Required Education Experience and Competencies:

• Proven experience (2 years) managing large complex multi-stakeholder projects; facility moves or capital projects.
• Demonstrated ability to lead others and manage cross-functional teams collaborate with state agencies (e.g. OFM DES) and build coalitions among stakeholder groups.

• B.A. or B.S. degree preferred or equivalent work/education experience.
• At least 5 years experience managing large complex multi-stakeholder projects; facility moves or capital projects.
• PMP or similar project management certification preferred.
• Change Management certification preferred.
• Experience with state procurement processes and vendor/contractor management.
• Background in facilities management.

• Strong knowledge of project management methodologies (e.g. Agile Waterfall).
• Ability to manage multiple priorities and deliver results under tight deadlines.
• Experience applying change management methodology and/or approach to support successful project implementation.
• Ability to operate independently with minimal training and limited oversight.
• Proven self-starter with a strong sense of ownership and initiative.
• Capable of making sound decisions in ambiguous situations with little to no precedent.
• Comfortable working without an established blueprint and able to create structure where none to take full responsibility for shaping the role and driving the project forward proactively.
• Effective relationship-building and interpersonal skills to build trust and collaboration across leadership teams.

Benefits of working for DFI include:

• Medical dental retirement and generous paid vacation sick leave and holidays.
• Telecommuting two to three days per week and flexible work hours.
• Healthy work-life balance.
• Commitment to diversity equity and inclusion where every person is recognized and valued.
• Professional development and continuing education opportunities including DFIs in-house CLE program and other training that ensures employees are successful.
• You may be eligible for Public Service Loan Forgiveness.

The DFI values diverse perspectives and life experiences. We employ and serve diverse people of all backgrounds including people of color women LGBTQ people with disabilities and veterans. This culture of respect promotes a professional and inclusive environment where maximizing potential through opportunity is achievable by everyone.

Official Work Station:
The DFI employs a hybrid work schedule of office and telework; your specific work schedule will be determined by your supervisor. Your official workstation will be the Tumwater headquarters office.

Application Process:

Applications for this recruitment will be accepted electronically on. Submitting your application materials electronically will act as confirmation that the information submitted is complete and accurate to the best of your knowledge. Failure to provide all required application materials may result in disqualification.

Interested applicants should select the Apply button and attach the following materials to their application:

• Cover Letter
• Resume
• Three professional references* (provide contact name phone number email address company name and job title)