Executive Assistant to the Provost and Executive Vice President for Academic Affairs

JOB SUMMARY

The Executive Assistant to the Provost and Executive Vice President for Academic Affairs is a central member of the Office of the Provosts administrative support team. Reporting to the Chief of Staff to the Provost with day-to-day direction from both the Provost and the Chief of Staff the Executive Assistant independently coordinates a wide range of complex confidential and high-visibility administrative functions.

The successful candidate will demonstrate exceptional organization judgement tact and the ability to manage shifting priorities in a fast-paced executive environment. This position also provides administrative support for designated senior leaders within the division and serves as a primary point of contact for administrators faculty staff students and external partners seeking information from the Provosts Office.

This is a confidential staff position that requires discretion sound judgement and a high level of professionalism.

DUTIES AND RESPONSIBILITIES

Executive Support

• Manages and coordinates all aspects of the Provosts schedule including routine and complex commitments; prepares meeting materials and talking points; tracks action items; and ensures timely follow-up.
• Provides scheduling support for other leaders within the Provosts Office as assigned.
• Develops edits and disseminates correspondence and documents on behalf of the Provost and Chief of Staff.
• Makes and coordinates travel arrangements prepares travel authorizations processes reimbursements and completes associated documentation for the Provost and designated senior leaders.
• Reviews routes and prioritizes incoming correspondence; identifies issues requiring immediate attention; and ensures timely communication with campus partners.
• Maintains a strong working knowledge of University policies and procedures in implements them in daily operations; ensures all actions communications and administrative processes comply with institutional requirements and established governance structures.

Office Operations & Project Coordination

• Contributes to project management efforts for initiatives led by the Provosts Office including setting timelines monitoring progress and coordinating resources to support unit priorities.
• Assists with the development and refinement of division procedures and operational practices to improve efficiency consistency and service to campus partners.
• Maintains the Office of the Provosts procedural records documentation and shared repositories in both physical and digital formats. May compile and prepare data for decision-making.
• Provides reception and general administrative support including supervising and training student employees greeting visitors maintaining public areas and monitoring office supplies.

Communication Support

• Serves as a principal source of information for the Office of the Provost providing accurate and diplomatic communication to administrators faculty staff students and external partners.
• Triages inquiries from students families and faculty; resolves concerns when appropriate; and escalates issues requiring senior leadership attention.
• Drafts edits and disseminates communications on behalf of the Provost and Chief of Staff; assists with management of the offices routine correspondence and web content.

Event Committee and Meeting Coordination

• Coordinates logistics and programming for events programs committees and strategic initiatives overseen by the Provost and Chief of Staff including but not limited to: executive searches academic reviews advisory committees University ceremonies and recognition activities.
• Schedules and coordinates meetings; prepares agendas; attends meetings; and drafts or distributes notes as required.
• Arranges in-person and virtual events involving professional staff faculty students and external guests.

MINIMUM QUALIFICATIONS

• Bachelors degree.
• Three to five years professional experience in higher education administration or a related administrative capacity.
• Proven business acumen commensurate with the needs of an executive office including the ability to work independently exercise sound judgment to resolve complex issues and prioritize routine and high-level tasks and demands.

PREFERRED QUALIFICATIONS

• Masters degree in Business Administration Public Administration Higher Education or related content area.
• Experience supporting an executive administrator.
• Demonstrated interpersonal skills and ability to establish relationships with a variety of constituents.
• Proven verbal and written communication skills.
• Experience with Microsoft Office applications including Teams SharePoint Word Excel PowerPoint and Outlook.

APPOINTMENT TERMS

This is a full-time permanent position. The hiring range for this position is $68000 to $73000 based on the successful candidates qualifications and experience. The University offers a competitive salary and outstanding benefits including employee and dependent tuition waivers at UConn and a highly desirable work environment.

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at Faculty and Staff Positions Search #499383to upload aresume cover letterand contact information forthree (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on January 16 2026.

All employees are subject to adherence to the State Code of Ethics which may be found at members of the University of Connecticut are expected to exhibit appreciation of and contribute to an inclusive respectful and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employees unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

The University of Connecticut is an AA/EEO Employer.