Job Description Summary

Job Description

OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY

Job Type: Classified

Job Classification: 5671 - Administrative Specialist II

Salary Grade: 8

Pay Range

Hiring Range: $47756 - $56118 Annually

Pay Range: $47756 - $64480 Annually

Range Explanation:

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors including your skills qualifications experience education licenses training and internal equity.

• Pay Range is the entire compensation range for the position.

The Regional Wastewater Reclamation Department is seeking a highly motivated and professional Administrative Specialist II to join our team. The ideal candidate shall have excellent customer service skills be organized and professional familiar with operations in a large government department and have experience in Workday Maximo budgeting contracts submitting and tracking maintenance requests and more.

Essential Functions:

As defined under the Americans with Disabilities Act this classification may include any of the following tasks knowledge skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the departments needs and will be communicated to the applicant or incumbent by the supervisor.

• Provides complex administrative services of a specialized nature to a department division or program within Pima County;

• Negotiates and establishes Intergovernmental Agreements (IGA) contracts and other obligatory agreements and monitors compliance;

• Prepares work unit budgets oversees expenditures performs cost and statistical analyses and prepares reports and recommendations;

• Performs research prepares written reports and recommendations and informs management of issues concerns and problems of specialized work unit;

• Provides information status and recommendations to department directors division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;

• Ensures work unit policies procedures and activities comply with applicable federal/state statutes and regulations and county policy;

• Oversees internal services such as accounting payroll personnel management information services and/or purchasing;

• Represents work unit at various meetings conferences or on committees and provides specialized expertise related to area of assignment;

• Develops maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

Associates Degree from an accredited college or university in one of the following disciplines: public administration business administration management or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration.

(Relevant experience and/or education from an accredited college or university may be substituted.)

OR:

One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies specifically addressing the required and preferred qualifications.):

• Minimum two (2) years experience in Workday or similar purchasing system.

• Minimum one (1) year experience in Maximo or similar work order system.

• Minimum five (5) years experience in Microsoft Office Suite.

• Minimum five (5) years customer service experience.

• Minimum two (2) years experience reading writing and interpreting business correspondence contracts and budgets

Selection Procedure:Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates:Valid driver license is at time of application.ValidAZdriver license is at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicants suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services review and approval of the candidates driving record.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer pre-employment background screening to include verification of work history education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.