Executive Assistant (Max 30hr W2)

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

Heavy calendar management and booking travel are a necessity for this role.

Primary Responsibilities
Maintain executives calendar schedule all meetings and conference calls field e-mails and phone calls requesting meetings handle meeting conflicts and prioritize issues
Coordinate all related conference rooms including any catering audio/videoconference set up
Make domestic and international travel arrangements including logistics as needed
Prepare submit and monitor expense reports and vendor payments for team members
Manage other miscellaneous administrative activities including technology requests onboarding new employees preparing copies managing supplies coordinating equipment needs reviewing/distributing incoming mail and maintaining a fully functioning work area for the team

Qualifications
Minimum of 5 years experience in an Executive Administrative Assistant role
High level of professionalism and business etiquette
Tact and good judgment in confidential situations and experience interacting with senior management
The ability to effectively communicate with a wide range of stakeholders both written and verbally
Strong working knowledge of Microsoft Word and Outlook
Knowledge of general office procedures (e.g. correspondence scheduling expenses calendar management)
An interest in working in a fast-paced environment
Able to take independent initiative within areas of responsibility

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Employment Type :

Contract

Heavy calendar management and booking travel are a necessity for this role.Primary Responsibilities Maintain executives calendar schedule all meetings and conference calls field e-mails and phone calls requesting meetings handle meeting conflicts and prioritize issues Coordinate all related conferen...