GME Program Manager

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Closing Date:

12/22/2025

Type of Position:

Professional Staff - Project/Program Administration

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education research and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical Dental and Vision plans available for qualifying staff and family
• Holiday Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position please click theApply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law including age race color national origin disability religion protected veteran status military service genetic information sex sexual orientation or pregnancy. Questions or concerns about the application of Title IX which prohibits discrimination on the basis of sex may be sent to the Universitys Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

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Department:

COM Internal Med Cardiology Admin

Departments Website:

Summary of Job Duties:

The Graduate Medical Education (GME) Program Manager will manage the day-to-day operations of the UAMS residency/fellowship program and contribute to the success of the program through support of the program director in accreditation efforts educational programming and support of residents. The Program Manager is a member of the programs leadership team and has a unique knowledge of the Accreditation Council for Graduate Medical Education (ACGME) and program-specific requirements policies and procedures. The Program Manager serves as a liaison between the program and trainees faculty staff hospital administration as well as internal and external departments. This position supports 4 fellowships.

Qualifications:

• Bachelors degree in business education general liberal arts or related field plus five (5) years of administrative experience to include two (2) years in program management or
• High School diploma/GED plus nine (9) years of administrative experience to include two (2) years in program management required.

Preferred Qualifications:

• One (1) year of GME program coordination experience.
• TAGME - Training Administrators of Graduate Medical Education.

Additional Information:

Responsibilities:

• Assists Program Director with strategic vision for fellowship(s).
• Assists with the application and process to increase the number of fellowship programs.
• Assists the Administrator and Program Director with grant applications and grant administration for fellowship program support.
• Provides budgetary support with data and expenses for the fellowship programs.
• Enter trip expense estimates and reimbursements in Workday.
• Collaborates with the Administrator and Program Director to secure rotation sites.
• Develops and implements contracts of site rotations with external entities for fellowships as needed.
• Manages the ACGME Accreditation Data System (ADS) also known as WebADS to include: Resident Roster ADS Annual Update Milestone Evaluations Resident and Faculty Surveys and Case Log Reporting if applicable.
• Participates in the development and management of the programs improvement plans in response to ACGME Notification Letters/Citations/Areas for Improvement.
• Participates in the development and management of the UAMS College of Medicine (COM) GME Annual Program Evaluation.
• Develops reviews and updates program-level policies to be current with ACGME and/or GME requirements on an annual basis.
• Prepares for the ACGME Self-Study process and subsequent Site Visit.
• Gathers and presents data and documentation for both the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC) as outlined in program requirements and/or directed by GME and Program Director.
• Attend staff meetings of PEC and CCC as directed.
• Assists with the creation and oversight of educational curriculum and activities such as Didactic Conferences Journal Club Board Prep etc.
• Tracks reports and ensures compliance with policies and procedures
• Compiles monthly billing report for submission to the Housestaff Office.
• Manages and implements processes for specialty-specific trainee exams.
• Oversees the programs budget and purchasing processes.
• Plans and implements annual events to include graduation retreats and various meetings.
• Staff and supports didactics lectures and resident conferences.
• Manages processes for visa requests.
• Responsible for the administrative staff HR annual evaluations and schedules.
• Develops and implements a process for resident candidate recruitment and selection.
• Ensures that the program utilizes the New Innovations software to include annual program activities: creation of personnel files onboarding resident schedules evaluations for residents faculty rotations etc. and advancement.
• Pulls data from New Innovations for Clinical Competency Committee meetings Program Evaluation Committee meetings resident advisor meetings and program director meetings when applicable.
• Tracks resident duty hours as defined by ACGME Common Program Requirements and program-specific requirements.
• Provides New Innovations reports (duty hour evaluation compliance milestone reporting) to the program director as requested.
• Maintains and updates Program Letters of Agreement for participating sites which are housed in New Innovations.
• Follows procedures for monthly billing and facilitates verification of the training process for past trainees.
• Verifies resident progress through the program for board eligibility and completion requirements.
• Manages resident compliance with annual tasks: flu shot TB skin test conflict of interest HIPAA and safety trainings.
• Maintains record of resident leave resident schedules/rotations and final summative evaluation and administrative staff files.
• Performs other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name email business title) ResumeProof of Veteran Status

Special Instructions to Applicants:

Please contact for any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background drug testing and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes