Project Manager Admin III
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Job Location:
San Francisco, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Title: Project Manager - Admin III
Location: San Francisco CA United States
Contract Type: Contractor
Pay Rate: $86.81 - $121.53/hr
Job Summary:
Databricks is seeking a Mid-Level Project Manager to support multiple concurrent commercial office and corporate interiors projects across the AMER Real Estate & Workplace portfolio. This role will oversee day-to-day project execution ensuring projects are completed on time within scope and within budget under the guidance of leadership.
Responsibilities:
- Coordinate end-to-end project activities for several AMER office projects simultaneously.
- Develop and maintain detailed project plans and schedules; set deadlines assign tasks and monitor progress against milestones and budgets.
- Manage changes to project scope schedule and costs using formal approval processes; track performance using project management tools and metrics.
- Coordinate with internal teams and external partners (landlords general contractors vendors) regarding site access logistics and recurring project meetings.
- Prepare and distribute agendas meeting minutes action items and status reports; track and drive closure of open issues.
- Maintain CapEx and budget trackers including commitments change orders and forecasts; initiate and track purchase requisitions and POs per Databricks procurement processes.
- Prepare monthly financial and status summaries including variance explanations for Real Estate & Workplace and Finance stakeholders.
- Keep project documentation organized and current in Databricks systems.
- Support standardization of templates for status reports checklists trackers and other project artifacts.
- Assist with workplace readiness and handover including FF&E minor works signage punch lists and day-one readiness with Workplace IT/AV Security and vendors.
- Track completion of close-out requirements (O&M manuals warranties as-builts training) from landlords/general contractors to ensure smooth operations transition.
- Meet with internal stakeholders to clarify requirements and objectives; provide clear concise updates to cross-functional teams and leadership.
Qualifications:
- 5 years of experience as a Project Manager or Project Coordinator on commercial office or corporate interiors projects ideally multi-site.
- Proven ability to manage and prioritize multiple projects simultaneously with strong follow-through.
- Experience working with landlords general contractors and vendors on tenant improvements and base-building projects.
- Strong skills with spreadsheets and project tools (e.g. Smartsheet Asana) and presentation tools (PowerPoint Slides); comfortable managing trackers and reporting.
- Excellent written and verbal communication; able to synthesize complex project details into concise updates for teams and leadership.
- Highly organized detail-oriented and effective in fast-paced ambiguous environments.
Skills:
- Project Management
- Budget Tracking & CapEx Management
- Cross-Functional Collaboration
- Documentation & Reporting
- Vendor & Stakeholder Coordination
- Office & Workplace Readiness
Required Skills:
Project Managementcommercial officecorporate interiors projectsExperience working with landlords general contractors and vendors on tenant improvements and base-building projects.
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
