Executive Assistant to VP and Director of Intercollegiate Athletics

What We Are Looking For

The Executive Assistant to the VP & Director of Intercollegiate Athletics (AD) provides high-level administration and operations support to the Athletic Director and ensures efficient management of the ADs office facilities communication across internal and external stakeholders and supports strategic initiatives that advance the departments mission and goals while adhering to the overall Christian Mission of Baylor University.

A bachelors degree and five years of relevant experience are required. A combination of education and experience will be considered in lieu of the degree requirement.

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Provide administrative support to the Vice President & Director of Intercollegiate Athletics including scheduling meetings managing calendars and organizing travel arrangements

• Ensures confidential and proactive support in gathering and organizing data for executive discussions including meetings with university staff and external entities

• Assist in the preparation and distribution of reports presentations and communications related to athletics programs

• Collaborates in the creation of presentations meeting agendas meeting minutes correspondence and responses on university-related issues

• Manage special projects or initiatives as assigned by the Athletic Director

• Manages the Athletic Directors calendar prioritizing meetings and commitments using judicious discernment

• Manages the Athletic Directors travel arrangements and expense reimbursement

• Represents the Athletic Director at various meetings or events

• Demonstrate adaptability and agility in shifting priorities managing multiple responsibilities and navigating evolving needs

• Perform all other duties as assigned to support Baylors Christian mission and values

• Demonstrated proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other collaboration tools such as Qualtrics SharePoint or Teams

• Ability to comply with university policies

• Maintain consistent in-person presence and punctuality in support of executive-level responsibilities

What You Can Expect

As part of the Baylor family eligible employees receive a comprehensive benefits package that includes medical dental and vision insurance generous time off tuition remission and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your familys wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more go toBaylor Benefits & Advantages.

Explore & Engage

Learn more aboutBaylorand our strategic visionBaylor in Deeds. Also explore our great hometown ofWacoand the many opportunities toengage locally. If you are new to Central TexasThis is Waco!