Administrative Assistant Athletics

Hanover High School is seeking an Administrative Assistant for Athletics for an immediate you a master organizer who thrives in the excitement of a fast-paced environment Do you love making a real impact on students lives while immersing yourself in the world of sports If youre passionate about athletics and ready to bring your energy to a dynamic team we want to hear from you!

With 33 varsity sports 66 total teams and almost 70 paid coaches this is a busy fast-paced position. The successful candidate will possess high energy a can do attitude and the ability to keep everything in perspective no matter how crazy the day can get. The Assistant must be able to balance multiple projects and changing priorities during stressful situations without losing focus. Strong organizational and computer skills are essential and familiarity with the language of sports is preferred.

This is a full-time 12-month position with an excellent benefits package including 3 weeks paid vacation. Pay range is $23.05-$26.06 per starts as soon as possible open until filled. Pleasecontact Megan Sobel Athletic Director with questions at

Benefits for this position can be found in theAdministrative Support Standard Benefits.

Please visit theInformation for New Hires pagefor more.

SAU 70 Hanover Dresden and Norwich School Districts

POSITION TITLE: ADMINISTRATIVE ASSISTANT - ATHLETICS

Job Description Approved By: SAU 70 School Board

Date:

1.2022

General Purpose:

To provide administrative support for the planning direction and implementation of the Athletic programs at Hanover High School.

Reports to:

Director of Athletics

Supervises:

None

POSITION DUTIES AND RESPONSIBILITIES:

Under the direction of the Athletic Director the Administrative Assistant will:

Facilitates Office Operations with the following tasks:

• Work with students parents faculty administrators officials and members of the community as part of the Athletic Office team.
• Maintain the athletic department master schedule of all home and away athletic events including practices.
• Coordinate and generate all NHIAA and/or District paperwork as required.
• Organize and update the Hanover Athletics website including posting rosters and revising schedules.
• Coordinate with coaches all transportation for athletic programs including dismissal times and rescheduling when needed.
• Schedule game officials and necessary game-day staff and ensure they are paid on time.
• Compose and communicate alerts and messages to students families and the public regarding schedule changes.
• Coordinates athletic registration for student-athletes and coaches.
• Provide support to the athletic director and coaching staff during tournament time - timely submission of tournament rosters photos entry fees and paperwork.
• Manage daily financial functions for the Athletic Department. This includes but is not limited to:
• Assist the athletic director with tracking the athletic department budget.
• Review and verify payments to outside vendors.
• Responsible for all accounts payable and receivable activity for the Athletic Department.
• Manage Student Activities account(s) as assigned by Administration. Ensure appropriate use of account(s); collect deposits and record fund-raising revenues ensuring accuracy of funds and proper accounting of revenues; arrange payments from account(s).
• Provide support to the Athletic Director and coaching staff as needed. This includes but is not limited to:
• Submission of tournament fees and paperwork
• Assist with NHIAA athletic eligibility forms
• Reporting event scores
• Assist the coaching staff with the allocation of uniforms and equipment before the season and inventory at the conclusion of each season.
• Awards and banquets
• Operate and oversee the maintenance and supplies of all athletic equipment.
• Act as game-day administrator at home games during the school year as needed.

General Responsibilities:

• Maintain records regarding coaches team rosters transportation vendors and officials.
• Generates and maintains required forms.
• Sort and process incoming department mail and materials.
• Answers incoming telephone calls. Forwards calls and messages in a professional manner.
• Performs all duties in a professional and appropriate manner while interacting with students parents faculty administration and co-workers. Expectations are that athletic office visitors will be assisted promptly positively and politely.
• Perform other duties and accepts responsibilities as assigned.
• Must comply with all SAU 70 District policy and building / department rules procedures practices and objectives.

This general outline illustrates the type of work which characterizes the Job Classification. It is not an all-encompassing statement of the specific duties responsibilities and qualifications of individual positions assigned to the classification.

Evaluation:

• Performance of duty responsibilities will be reviewed annually.

TERMS OF EMPLOYMENT:

• Full-Time

• Year-Round

• Non-Exempt

MINIMUM QUALIFICATIONS:

Education and Experience:

• Bachelors Degree preferred
• Two to Four (2-4) years of clerical / office experience preferred.
• Experience with scheduling & payment technology programs (preferred).
• Knowledge of accounts payable and general accounting procedures.

Necessary Knowledge Skills and Abilities:

• Excellent organizational and time-management skills
• Strong communication skills and ability to work cross-functionally
• Proactive problem solver with a strong attention to detail
• Ability to thrive in a fast-paced agile environment
• Strong analytical skills (ability to research identify issues and problem solve)
• Ability to remain calm in difficult situations.
• Ability to successfully multitask within role.
• Ability to maintain confidentiality at all times.
• Adaptability and flexibility to pivot between urgent tasks and changing priorities.
• Ability to understand and follow oral and/or written policies procedures and instructions.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under regular conditions and under the pressure of time-sensitive deadlines.
• Ability and willingness to quickly learn and utilize new skills and knowledge brought about by rapidly changing information and/or technology.

LICENSURE AND CERTIFICATION REQUIREMENTS:

• None required
  

Primary Physical Requirements:

(Not Rarely Occasionally or Frequently Required)

1. Lift up to 10 lbs:

Frequently required

2. Lift 11 to 25 lbs:

Occasionally required

3. Lift 25 to 50 lbs:

Rarely required

4. Lift over 50 lbs:

Not required

5. Carry up to 10 lbs:

Frequently required

6. Carry 11 to 25 lbs:

Rarely required

7. Carry 26 to 50 lbs:

Not required

8. Carry over 50 lbs:

Not required

9. Reach above shoulder height:

Occasionally required

10. Reach at shoulder height:

Occasionally required

11. Reach below shoulder height:

Occasionally required

12. Push/Pull:

Rarely required

Hand Manipulation:

(Not Rarely Occasionally or Frequently Required)

1. Keyboarding:

Frequently required

2. Gross Manipulation:

Frequently required

3. Fine Manipulation:

Frequently required

Other Physical Consideration:

(Not Rarely Occasionally or Frequently Required)

1. Twisting:

Not required

2. Bending:

Occasionally required

3. Crawling:

Not required

4. Squatting:

Occasionally required

5. Kneeling:

Not required

6. Crouching:

Occasionally required

7. Climbing:

Not required

8. Balancing:

Rarely required

During the Work Day Employee is Required to:

1. Sit:

up to 3 consecutive hours

2. Stand:

up to 3 consecutive hours

3. Walk:

up to 1 consecutive hour

Cognitive and Sensory Requirement(s):

1. Effectively exchange and receive information and instructions and respond to inquiries;

1. Communicate with others;

1. Observe students and staff to ensure safety

Work Environment: Inside: up to 100%

Outside: up to 20%

Work Surface(s): Office Desk Office Chair

Carpeted floor tile floor

Other Training Skills and Experience Requirements:

Ability to work with staff students parents and the community

Other Considerations and Requirements:

The physical demands of an employee in an Administrative Assistant role are minimal. The employee is occasionally required to do some lifting. Employee is typically able to sit and stand as needed.

Applicants will be subjected to a criminal background check as required by state law.

Required Experience:

Junior IC