Administrative Assistant Confidential (Business Office)

Mountain View Whisman School District

Job Location:

Mountain View, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Type:
Secretarial/Clerical/Administrative Assistant - Confidential

Date Posted:
12/9/2025

Location:
MVWSD District Office

Date Available:
01/05/2026

Closing Date:
12/15/2025; 4:00p

Mountain View Whisman School District
Classification: Confidential Schedule
Job Title: Administrative Assistant

Compensation:
Range : $112584 - $149767 (Depending on experience)

Definition
Under the direction of a supervisor at the level of an Assistant Superintendent or the Chief Financial Officer the Administrative Assistant is responsible for providing administrative support and performing responsible technical and complex secretarial services for an assigned District-wide function; plan organize coordinate office activities and the flow of communications; and apply extensive knowledge of District policies and exercise independent judgment.

Qualifications
Ability to manage high activity office effectively and efficiently
Ability to plan organize and prioritize workload so as to meet established deadlines
Possess exceptional customer service skills
Ability to use electronic solutions to reduce time and costs to the assigned division or department
Possess knowledge of school and district policies rules and regulations affecting the assigned division or department
Possess knowledge of modern office practices and procedures including proper telephone techniques and advanced computer skills
Ability to use metrics to measure optimal customer satisfaction and cost control Communicate effectively both orally and in writing
Exercise independent judgment
Create and maintain effective working relationships
Handle stress pressure and sensitive situations with diplomacy and tact
Supervise the work of others
Possess knowledge of English usage spelling grammar and punctuation

Examples of Duties and Responsibilities
Relieves the supervisor of administrative detail
Performs a wide variety of duties involving the use of independent judgment understanding and implementation of office policies regulations and procedures
Attends meetings to represent the Assistant Superintendent
Assists in arranging conferences workshops and other meetings related to the assigned department
Edits and assists in drafting correspondence and other written material
Collects analyzes and documents information as requested
Reviews correspondence and as appropriate prepares responses for signature
Prepares materials for Board meeting agenda items in accordance with established formats
Performs the duties and responsibilities in alignment with Government Code 3540.1 and SB 253 for designation of confidential employee: 1) Develop or present management positions with respect to employer-employee relations; 2) Have access to confidential information that is used in or in preparation for negotiations; 3) Contribute significantly to the development of management positions for employer-employee relations.
Performs other duties as assigned

Experience/Education
Five years broad varied and increasingly responsible office experience including executive or administrative secretarial experience.
Graduation from high school with two years of business college or some equivalent combination of education and experience are desirable.
Evaluation This position is supervised and evaluated by the Assistant Superintendent or Chief Financial Officer

The Mountain View Whisman School District prohibits discrimination harassment intimidation and bullying in educational programs activities or employment on the basis of actual or perceived ancestry age color disability gender gender identity gender expression nationality race or ethnicity religion sex sexual orientation parental pregnancy family or marital status military status or association with a person or a group with one or more of these actual or perceived characteristics. The Mountain View Whisman School District requires that school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination harassment intimidation or bullying.

Questions or complaints of alleged discrimination harassment intimidation and bullying equity or Title IX equity and compliance concerns should be directed to Erin Green at 1400 Montecito Ave. Mountain View CA 94043 or

Position Type:Secretarial/Clerical/Administrative Assistant - ConfidentialDate Posted:12/9/2025Location:MVWSD District OfficeDate Available:01/05/2026 Closing Date: 12/15/2025; 4:00pMountain View Whisman School District Classification: Confidential Schedule Job Title: Administrative Assistant Compe...

Position Type:
Secretarial/Clerical/Administrative Assistant - Confidential

Date Posted:
12/9/2025

Location:
MVWSD District Office

Date Available:
01/05/2026

Closing Date:
12/15/2025; 4:00p