Executive Assistant (6 months' contract)

Hong Kong - Hong Kong

Monthly Salary: Not Disclosed

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

You are as unique as your background experience and point of view. Here youll be encouraged empowered and challenged to be your best self. Youll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day youll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals families and communities around the world.

Job Description:

Provides secretarial and administrative support e.g. calendar management travel scheduling/arrangements processing of expense claims and carrying out any ad hoc tasks if needed.
Responsible for other administration works: taking notes/minutes at meetings; devising and maintaining office systems including data management filing arranging travel and accommodation support in tracking spend
Plans and schedules meetings conference calls high profile offsite or in-house conferences involving key executives of the BUs. Coordinates logistics for these meetings and conferences with minimum supervision.
Gathers and compiles data required for presentation materials.
Acts independently in referring matters to other executives for appropriate actions.
Coordinates with other secretaries of the functional heads of the BUs on administrative and functional details.
Prepares annual forecast and budget submission.
Reading and reviewing incoming emails corresponding on behalf of the manager as necessary and within his/her scope of jobs; screening phone calls enquiries and requests handle as appropriate.
Managing organizing and maintaining agenda meetings appointments; ensuring that his/her manager is well prepared for meetings;
Tracking/monitoring priorities of the manager. Under direction from the manager delegating work to others in the managers absence.
Support other team members when applicable in administrative support
Ad hoc projects follow up

Preferred skills

Excellent verbal and written English communication skills with the ability to communicate effectively at all levels of the organization.
Independent and self-motivated; have a strong sense of responsibility and ownership
Superior organization and time management skills with the ability to manage projects and changing priorities
Strong critical thinking and business acumen with an appetite to learn
Enjoy working under pressure handling ambiguity managing multiple responsibilities and conflicting demands.
Goal-oriented and driven to achieve excellence to be direct with high empathy for organizational dynamics and to demonstrate a high regard for confidentiality.
Energetic self-starter who is able to take initiative work with minimum supervision work on projects with frequent interruptions and achieve objectives through others
Resourceful at problem solving and continually improving job processes and procedures
Mature good interpersonal skills
Professional level skills in Microsoft Office (Word Excel PowerPoint OneNote etc.) digitally proficient and able to quickly learn enterprise applications

Qualifications

Bachelor degree in Business Administration or related discipline.
Minimum 5 years solid secretarial experience in serving senior executive preferred in banking or insurance industry

Job Category:

Temporary Employee

Posting End Date:

29/04/2026

Required Experience: