Administrative Coordinator (Medical Billing)

The Broward County Board of County Commissioners is seeking qualified candidates for the Administrative Coordinator (Medical Billing) position in the Office of Administrative Services Section of the Human Services Department.

General Description
Performs administrative work assisting in the coordination and administration of business operations and functions.
Works under general supervision independently developing work methods and sequences.

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Coordinates and administers the Human Services Departments (HSD) business functions which focus on Medical Arrestee Program Medicaid payroll and receiver/invoices.

Acts as an administrative liaison between HSD divisions/sections the Accounting Department healthcare providers and the Countys contracted medical insurance provider currently United Healthcare (UHC) and hospital district contracts for verification processes.

Interpret and explain the hospital contracts and with (UHC) to ensure the contract rates and CPT rates for medical services provided are being correctly charged or discounted accurately with what is submitted by the hospital districts and other medical providers.

Review and ensure the terms of the contracts are in compliance and are adhering to the do not exceed clause.

Prepares and process payments and back-up documents within the Countys Financial System. Reconcile payment information entered in ACT Database against PeopleSoft financial system.

Assist with Arrestee claims as assigned (audit validate prepare statistical reports for management). Review medical arrestee data entered in ACT database for validity of parameters set.

Coordinate Medicaid billing to hospital districts. Prepare and verify monthly invoices sent to hospital districts. Prepare invoices in PeopleSoft after receipt of payment form hospital districts. Prepare monthly payment requisition for wire transfer payment to the State of Florida before the 5th of each month. Perform duties as assigned.

Perform monthly verification of juvenile detainees to validate residency per Department of Juvenile Justice (DJJ) Mandated Program utilizing GIS Program (Geographic Information System). Prepare report of any discrepancies for further investigation and formal notification to DJJ. Download data to analyze responses of rejections detention payments.

Review payroll for accuracy and report discrepancies. Prepare and submit payroll documents (Kronos PeopleSoft Action Forms Kronos Change Request Forms and Time-card Adjustment Forms). Sign-off on payroll and run reports as required and request for various assigned payroll and HR related task.

Perform inquiries and run reports in PeopleSoft. Process payment in PeopleSoft via the Payment Center Request. Pay cell phone bills using the P-Card. Perform reconciliation of all job functions.

Process cell phone bill payments. Audit cell phone bill for accuracy and process check reimbursement for personal calls. Verify funding is available prior to making payment to the vendor.

Approve accounts payable vouchers at level 1.

Performs special projects as assigned such as monthly General Fund Budget forecast and work on projects associated with Medicaid and/or Arrestee billing.

Requires good communication skills and must be able to perform basic business (verbal and electronic) communication; must be able to work independently as well as part of a team. Must be able to multi-task and prioritize. Will be required to provide customer service in person and via phone to research and resolve a variety of routine internal and external inquiries.

Coordinates the business operations functions of a County division section or unit; may supervise clerical and specially assigned technical staff engaged in a wide variety of secretarial clerical bookkeeping and technical functions; assigns and reviews work of subordinates and/or specially assigned project personnel.

Coordinates the activities of a program or project which has operational responsibility of considerable scope; assists in the development of project procedures and schedules; prepares project reports and related data.

Reviews state of accounts and records and assists in preparing oral written and statistical reports; provides professional level staff assistance to an administrative superior division or department head in specially assigned areas of operation; assists and advises on matters pertaining to programs or projects assigned.

Responsible for maintenance of project records and documentation; facilitates the accomplishment of work through providing obtaining and coordinating a variety of services.

Acts as administrative liaison among various County operational and administrative functions related to an assigned program or project; interprets and explains policy regulations and operating procedures.

Performs related work as assigned.

Performs light work that involves walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis or skill adeptness and speed in the use of fingers hands or limbs on repetitive operation of electronic office equipment within moderate tolerances or limits of accuracy.

None.

Competencies

• Tech Savvy

• Manages Complexity

• Decision Quality

• Directs Work

• Plans and Aligns

• Optimizes Work Processes

• Ensures Accountability

• Communicates Effectively

• Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
• Customer focus: Building strong customer relationships and delivering customer-centric solutions.
• Instills trust: Gaining the confidence and trust of others through honesty integrity and authenticity.
• Values differences: Recognizing the value that different perspectives and cultures bring to an organization.