Administrative Support & Data Entry Specialist

Omm IT Solutions

Job Location:

Minot Air Force Base, ND - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

PLEASE NOTE:

It is a 100% Onsite position at Minot AFB ND
Contract Duration: 5 Years renewable every year
Paid Sick Leave 1 hour for every 30 hours worked maximum 56 hours in a year
11 Federal Holidays per year

JOB SUMMARY:

We are looking for an organized individual to provide administrative support and customer service to the client. You will be responsible for managing the front desk entering data for the Transition Assistance Program (TAP) and ensuring office records are kept up to date.

KEY RESPONSIBILITIES:

Front Desk & Customer Service

Welcome visitors and answer telephone calls professionally. Find out what they need and direct them to the right staff member.
Personally answer basic requests such as report status or deadlines without needing to ask a supervisor.
Manage the client outlook appointment calendar and set up reminders for deadlines.
Ensure all customers complete necessary forms such as the Statement of Understanding (SOU).
Explain available programs and services to potential patrons.

Data Entry & Records Management

Enter data into the TAP ACCESS and AFFIRST systems to maintain accurate customer records.
Serve as the primary keeper of records. You will file maintain and properly dispose of old files according to Air Force regulations.
Monitor inventory and order office supplies and printing services when needed.
Prepare and combine time and attendance records.

Administrative Support

Use Word to create letters memos and forms. Use Excel and Access to create reports and sort data.
Review outgoing documents to check for correct grammar spelling punctuation and formatting.
Sort incoming mail and emails. Decide if they need immediate attention need to be sent to someone else or can be handled by you.
Use graphics software to create simple charts and graphs for reports.Technology & Training Support

Administrative Support

Help coworkers with simple computer or software problems.
Assist in creating training materials and showing office members how to use them.
You may be asked to create simple shortcuts (macros) in software to speed up work.

Requirements

QUALIFICATION & EXPERIENCE:

High School Diploma or equivalent
Minimum of 2 years of experience in an administrative or office support role
Must be proficient in Microsoft Office specifically Access Excel and Word.
Must have excellent grammar and spelling skills for editing reports. Must be able to speak politely and tactfully with people.
Ability to file records screen calls and organize information from different sources.
Familiarity with Air Force terminology is a plus.

Required Skills:

Minimum of 2 years of experience in an administrative or office support role High School Diploma or equivalent Must be proficient in Microsoft Office specifically Access Excel and Word. Must have excellent grammar and spelling skills for editing reports. Must be able to speak politely and tactfully with people. Ability to file records screen calls and organize information from different sources. Familiarity with Air Force terminology is a plus.

Required Education:

High School Diploma or equivalent

PLEASE NOTE: It is a 100% Onsite position at Minot AFB NDContract Duration: 5 Years renewable every year Paid Sick Leave 1 hour for every 30 hours worked maximum 56 hours in a year11 Federal Holidays per yearJOB SUMMARY:We are looking for an organized individual to provide administrative support an...