Purchasing Administrator
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Job Location:
Monthly Salary:
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Department:
Job Summary
Preferred Qualifications and Skills
- Exceptional organizational skills and the ability to prioritize and manage a high volume of tasks and requests daily.
- Proven time management and the ability to perform effectively under pressure and meet tight deadlines.
- High attention to detail combined with strong problem-solving capabilities.
- Effective communication and negotiation skills.
- Demonstrated commitment to ethical procurement practices.
- Proficiency with the Microsoft Office Suite (Word Excel etc.); experience with ERP systems is a strong asset.
Working Conditions
- Office-based role.
- Standard 40-hour work weeks apply; however flexibility is expected during project periods or critical deadlines to meet operational needs.
- Fast-paced deadline-driven environment requiring adaptability attention to detail and effective multi-tasking.
Core Responsibilities
Procurement Administration & Data Management
- Provide direct administrative support to Buyers including purchase order (PO) updates data entry part card closures and initiating accounting corrections.
- Process and match procurement documentation (receipts packing slips and invoices) against open purchase orders for accurate entry into the ERP system.
- Complete data entry tasks for a diverse range of operational purchases including shop consumables maintenance materials freight third party services (inspections testing) and tools.
- Process and reconcile the monthly Purchasing VISA statement.
- Create and maintain accurate vendor/supplier records within the ERP system.
- Monitor supplier payment terms during invoice processing and advice Procurement Management and Accounts Payable of any discrepancies.
ERP System and Cross-Functional Support
- Complete relevant ERP system training and effectively navigate the system to execute daily administrative and data entry tasks.
- Provide ongoing data entry support for the Purchasing department staff as required.
- Develop and maintain professional business relationships with key internal teams especially Accounts Payable to ensure seamless transaction processing.
- Actively participate in cross-training activities with other Purchasing Administration staff to ensure department coverage.
- Utilize internal resources such as SharePoint effectively as an employment and administrative tool.
Departmental Operations
- Manage general office supply inventory and procurement for the department.
- Execute various routine administrative tasks essential to the smooth functionality of the Purchasing department.
Required Experience:
Unclear Seniority
Key Skills
- AIX
- Autocad Design
- Cardiac
- Corporate Risk Management
- Food & Beverage Service
- Adobe
About Company
Propak is a Large-scale fabrication company integrated with a full-service international engineering team that designs and builds energy processing facilities.
