Executive Assistant 3

San Jose, CA - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products.

Responsibilities and duties:

Be a highly visible member of the Adobe Experience Platform team and act as an ambassador of the company.
Set the tone for the organization maintain the executives image and able to speak on their behalf and represent them on multiple issues and subjects.
Manage a warm welcoming environment for the organization and keep the executive and their team informed and aware of organizational issues potential concerns conflicts etc.
Plan and support team events morale initiatives and candidate visits in collaboration with other EAs.
Heavy calendar and time management requiring consistent and fluid interaction with internal and external executives and assistants to coordinate complex meetings and busy schedules.
Arrange and coordinate business travel onsite and offsite events meetings and adapt quickly to changes in travel plans schedules or requirements.
Prepare agendas presentations and provide logistical and clerical support for the executive and their team.
Help track and report on department initiatives and budgets create and submit purchase orders and expense reports.

Requirements:

Ability to operate in a fast-paced environment supporting and interacting with executives at prominent levels.
Demonstrates flexibility and resilience in an evolving rapidly expanding organization.
Adapts quickly to shifting priorities in a high-growth fast-paced environment.
Ability to learn from the executive what is important to them assess and understand the day-to-day dynamic and stay steps ahead of them to help achieve success.
Create positive interactions with customers and staff at all levels operating with professionalism.
Pride in ownership and work ability to operate with discretion and maintain confidentiality and establish trust.
Be exceptionally well-organized detail-oriented and enjoy the administrative challenges of supporting an executive and their team by being proactive resourceful and efficient.
Capable of handling high-pressure requests frequent interruptions and changes in priority diplomatically and constructively and deliver results effectively.
Experience in project management and dealing with multiple tasks timelines and deadlines concurrently.
Expert-level written and verbal communication and collaboration skills across all levels of the business; strong judgement and decision-making skills.
Be highly proficient at analyzing synthesizing and summarizing data/information creating reports spreadsheets presentations and making recommendations or improvements.
Strong knowledge of productivity tools Word Excel Power Point Outlook Teams Slack.
Be connected to the organization and the site to sense morale issues amongst the staff and raise concerns appropriately.
Strong drive to learn and take on new challenges and assist others in getting things done.
Energy and enthusiasm on the job; always willing to help and raise the bar for the executive and their team.

For a confidential discussion or to find out more contact Indu Sri Lakavath on or apply now.

MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products. Responsibilities and duties: Be a highly visible member of the Adobe Experience Platform team and act as an ambassador of the company. Set the tone f...

MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products.

Responsibilities and duties:

Be a highly visible member of the Adobe Experience Platform team and act as an ambassador of the company.
Set the tone for the organization maintain the executives image and able to speak on their behalf and represent them on multiple issues and subjects.
Manage a warm welcoming environment for the organization and keep the executive and their team informed and aware of organizational issues potential concerns conflicts etc.
Plan and support team events morale initiatives and candidate visits in collaboration with other EAs.
Heavy calendar and time management requiring consistent and fluid interaction with internal and external executives and assistants to coordinate complex meetings and busy schedules.
Arrange and coordinate business travel onsite and offsite events meetings and adapt quickly to changes in travel plans schedules or requirements.
Prepare agendas presentations and provide logistical and clerical support for the executive and their team.
Help track and report on department initiatives and budgets create and submit purchase orders and expense reports.

Requirements:

Ability to operate in a fast-paced environment supporting and interacting with executives at prominent levels.
Demonstrates flexibility and resilience in an evolving rapidly expanding organization.
Adapts quickly to shifting priorities in a high-growth fast-paced environment.
Ability to learn from the executive what is important to them assess and understand the day-to-day dynamic and stay steps ahead of them to help achieve success.
Create positive interactions with customers and staff at all levels operating with professionalism.
Pride in ownership and work ability to operate with discretion and maintain confidentiality and establish trust.
Be exceptionally well-organized detail-oriented and enjoy the administrative challenges of supporting an executive and their team by being proactive resourceful and efficient.
Capable of handling high-pressure requests frequent interruptions and changes in priority diplomatically and constructively and deliver results effectively.
Experience in project management and dealing with multiple tasks timelines and deadlines concurrently.
Expert-level written and verbal communication and collaboration skills across all levels of the business; strong judgement and decision-making skills.
Be highly proficient at analyzing synthesizing and summarizing data/information creating reports spreadsheets presentations and making recommendations or improvements.
Strong knowledge of productivity tools Word Excel Power Point Outlook Teams Slack.
Be connected to the organization and the site to sense morale issues amongst the staff and raise concerns appropriately.
Strong drive to learn and take on new challenges and assist others in getting things done.
Energy and enthusiasm on the job; always willing to help and raise the bar for the executive and their team.