Executive Team Administrator

Executive Team Administrator

WHO WE ARE

The Mayerson JCC connects people so that they can live happier and fuller lives creating a more vibrant Jewish community. The JCC helps to foster social connections between its members and guests alike bringing people together through a wide variety of programs and events. With an expansive fitness center highly regarded early childhood school and senior center arts and cultural events offered throughout the year and classes for every age the JCC connects enriches and inspires over 50000 visitors per month. The JCC welcomes and engages everyone regardless of race religion or ability.

POSITION SUMMARY

The Executive Team Administrator provides high-level administrative and operational support to the Chief Executive Officer Chief Operating Officer Chief Programming Officer and Chief Marketing & Development Officer. This position plays a critical role in supporting the work of the JCCs senior leadership team ensuring smooth coordination of executive-level functions managing communications preparing reports and assisting in board and committee operations. The ideal candidate will be highly organized proactive and able to manage multiple priorities with discretion professionalism and attention to detail.

MORE ABOUT THE ROLE
Serve as the primary administrative support to the CEO and other executive leaders managing calendars scheduling meetings and coordinating logistics for executive and board activities.
Prepare and edit correspondence reports and presentations on behalf of executives.
Manage meeting preparation including agenda creation materials distribution room setup and follow-up documentation.
Support Board of Trustees and committee meetings including maintaining records preparing packets taking minutes and tracking follow-up actions.
Assist with expense reimbursements invoice processing and credit card coding for executive team members.
Coordinate travel arrangements and itineraries for executives as needed.
Greet and direct visitors manage incoming inquiries and serve as a professional representative of the JCC in all communications.
Maintain confidentiality in handling sensitive and proprietary information.
Partner with other administrative staff to ensure consistent systems strong internal communication and effective workflow across departments.
Assist with special projects and organizational initiatives as assigned by executive team members.

CANDIDATES SHOULD HAVE THE FOLLOWING SKILLS AND EXPERIENCE
Minimum 35 years of administrative experience supporting senior executives or leadership teams; nonprofit experience preferred.
Exceptional organizational and time-management skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills.
Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) and familiarity with CRM systems and digital collaboration tools.
Ability to exercise discretion and maintain confidentiality with sensitive information.
High level of professionalism tact and interpersonal skills.
Collaborative team player with a proactive and service-oriented mindset.
Bachelors degree preferred or equivalent combination of education and experience.

BENEFITS WE OFFER FULL TIME EMPLOYEES:

Robust Medical Dental and Vision insurance
Talent Management & Professional Development programs and learning opportunities
Competitive 401(k) program with company match and additional contribution opportunities
Complimentary family membership to the Mayerson JCC Fitness Center
Discounts to the onsite Café Spa and other programs and services
F.S.A Employer Matched H.S.A Life Insurance Voluntary Short-Term/Long-Term Disability Insurance 529 College Savings Plan Legal Shield plan
Notable Paid Time Off: 15 days vacation 12 days of sick in addition to paid Jewish and federal holidays
Business casual dress
Vibrant and collaborative work environment