Contracts Specialist (ATSO)

General Summary:

Serves as the primary customer contact for integration radio test systems and other product lines as assigned by the department Manager and Director. Responsible for quotes working extensively with the Sales or bid capture managers. Builds and maintains customer relationships through ongoing communications on order status and order inquiry resolution. Performs order entry functions for integration P&D items and US Government contracts. Assists in the review draft and execution of other types of agreements as assigned and supported by the Contracts Director. Additionally collaborates with the supply chain on the administration of purchase order terms and conditions in accordance with company policies and finance organization on the administration of commission schedules for domestic outside manufacturers representatives. Follows all Astronics Test Systems policies and procedures.

Principal Duties and Responsibilities:

• Ensures proper quoting and order entry for new purchase orders for integration P&D items and US Government purchases.
• Performs ongoing updates to customer database covering new orders scheduled shipment dates and tracking numbers for order fulfillment.
• Maintain and update various customers site.
• Manages the quoting process for customers.
• Maintains files and documentation on quoting and order activities.
• Monitors and maintains customers portals and certifications
• Monitors product delivery schedules and communicates with customers regarding changes to customers purchase orders such as delivery date out of scope requirements quantity and or pricing changes.
• Assures that all quotes are issued to customers in accordance Astronics Test Systems policies.
• Creates reviews and assists in the timely execution of Non-Disclosure Agreements and other agreements as assigned and supported by the Director of Contracts
• Reviews redlines attends meetings as necessary to support the negotiation process between ATS and customers and/or suppliers.
• Coordinated prepares and submits Requests for Proposal (RFP) and Requests for Quotation (RFQ) packages ensuring accuracy completeness and compliance with customer and USG requirements.
• Updates the agreement database to reflect pertinent details in accordance with the Contracts department policies and procedures.
• Provides export compliance support with oversight ensuring adherence to applicable ITAR/ EAR regulations internal procedures and documentation requirements throughout the order and fulfillment process.

Job Specifications:

Bachelors degree or typically 8 or more years related work experience with customer service commercial and USG contracts administration. Working knowledge and completed coursework related to FAR/DFARS provisions. Certified Federal Contracts Manager (CFCM) or documented efforts to achieve such certificate in the near future. Must have competencies in basic Microsoft office software including Excel and Word.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job the employee is occasionally exposed to moving mechanical parts.

The noise level in the environment is quiet.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job the employee is frequently required to sit; use hands to finger handle or feel and talk or hear. The employee is occasionally required to stand and walk. The vision requirements include close vision peripheral vision and depth perception.

Employment Eligibility Requirements:

An offer of employment is contingent on successfully passing a drug test and background check

Astronics Test Systems offers a competitive benefit package including:

• Stay Healthy- Health dental vision disability life insurance FSA HSA as well as voluntary life/AD&D voluntary critical illness accident prevention and hospital indemnity
• Save for the Future- 401K & Employee Stock Purchase Plan
• Find Balance- Employee Assistance Program & Wellness Program
• Time for You- Generous Paid Time Off Paid Holidays and Paid Parental Leave
• Professional Growth- Tuition Reimbursement Program

Accommodation Request

Astronics Test Systems is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment please e-mail or call: 407.381.6062. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

EOE Statement - All qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity religion national origin disability veteran status or other legally protected status.

Required Experience:

IC