Facilities Administrator
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Job Location:
Monthly Salary:
Posted on:
11 hours ago
Vacancies:
1 Vacancy
Job Summary
Facilities Administrator South Brisbane QLD
Location: South Brisbane QLD
Company: BGIS Major Airline Client
Employment Type: Part-Time Permanent On-Site
Hours: 20 hours per week Monday to Friday 10:00am2:00pm
We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.
About BGIS
BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions across diverse industries. We pride ourselves on maintaining high standards of safety efficiency and operational excellence while fostering a supportive and collaborative workplace.
Purpose of the Role
BGIS is seeking a Facilities Administrator to support the delivery of nationwide Facilities Management services. You will work closely with Account Managers Operations Support Business Support Reporting & Compliance Managers and Facilities Managers to ensure accurate record-keeping compliance and smooth operations across multiple sites.
The ideal candidate is organised proactive and highly collaborative with strong attention to detail and a focus on delivering consistent high-quality outcomes.
Key Responsibilities
- Facilitate nationwide delivery of BGIS Facilities Management services ensuring accurate record-keeping via SharePoint
- Manage compliance records including iAuditor AESC Fire Life Safety documentation and Lighthouse outputs
- Monitor cleaning services schedules task management and rostering systems
- Reconcile supplier statements nationwide and resolve discrepancies
- Maintain contractor training vetting insurance and contract records
- Compile audit and inspection data and provide regular reporting to the Reporting & Compliance Manager
- Support ad-hoc administrative tasks POs work orders and service delivery reporting
- Communicate contract or service changes to team members and stakeholders
- Provide backup support for Facilities Helpdesk mailroom and other operational duties as required
- Foster positive relationships with clients subcontractors suppliers and consultants while supporting service delivery expectations
- Identify opportunities for process improvements innovation and cost reduction initiatives
Key Objectives
- Deliver Contractual Excellence: Ensure KPIs are achieved services meet contractual requirements and compliance with BGIS systems and OHS&E policies is maintained
- Drive Operational Performance: Monitor and enhance service delivery particularly self-delivery cleaning services with a strong focus on reducing abatement exposure
- Client & Stakeholder Engagement: Maintain positive relationships provide timely reporting and support effective communication to meet service expectations
Education Experience & Skills
Essential:
- Experience in an administrative or coordination role with knowledge of QA OH&S and environmental systems
- Understanding of customer service principles
- Proficiency in Microsoft Office and data entry
- Excellent verbal and written communication skills
- Strong organisation multitasking and problem-solving abilities
- Financial awareness for managing POs supplier invoices and service cost reconciliation
Desirable:
- Experience in property facilities or corporate real estate environments
- Exposure to integrated service delivery across Property Facilities Project and Financial Management
- Experience with CMMS or service delivery systems (e.g. Manhattan)
- Technical knowledge or experience in Building Mechanical Electrical Project Management Services Engineering Cleaning Services or Facilities Maintenance Management
- Formal qualifications in building or facilities management
Workplace Flexibility
This role is based on-site at South Brisbane supporting a major airline client .
Why Join BGIS
Permanent part-time role with consistent hours
Exciting opportunity to support a newly expanded contract
Collaborative team culture within a large supportive organisation
Career growth and development pathways
Access to BGIS perks training and recognition programs
BGIS is proud to be an equal opportunity employer and encourages applications from women Aboriginal and Torres Strait Islander peoples LGBTQ individuals and people from culturally diverse backgrounds.
Eligibility: Applicants must have full working rights in Australia.
Apply Now
Join a workplace that values collaboration accountability and delivering high-quality outcomes across diverse facilities.
Required Experience:
Unclear Seniority
Key Skills
- Employee Evaluation
- Facilities Maintenance
- Maximo
- Facilities Management
- HVAC
- Mechanical Knowledge
- CMMS
- Maintenance Management
- OSHA
- Maintenance
- Cordova
- Supervising Experience
About Company
BGIS is a global leader in integrated facility management services. Offering a full range of facility and real estate management services, BGIS partners with clients globally to bring forward innovative solutions.
