Executive Assistant II (Community Healthcare Services)

Application Deadline: 3 December 2025

Date of Issue: 20 November 2025

Vacancy Notification Circular 251148

Key Responsibilities:

1. Provide daily administrative and clerical support for the daily operation of the department such as filing data entry / retrieval record keeping search for information.

2. Process verify and compile statistics.

3. Distribute incoming/outgoing correspondence and update circulars.

4. To liaise coordinate and organize appointment schedule meetings programmes and activities.

5. Perform receptionist duties answer enquiries and draft correspondence.

6. Liaise and communicate with all the operators multidisciplinary staff within CHS relevant departments patients/clients and external parties.

7. To handle feedback and complaints with relevant departments clients/patients and external parties.

8. Order and stock-take of general stores.

9. Update inventory and coordinate maintenance of equipments.

10. To assist in the supervision of supporting staff of the department if necessary.

11. Perform any other relevant duties as assigned by supervisor.

Entry Requirements:

1. University Graduates;OR

2. Completed F.5/S.5 with:

i. Passes in 5 subjects in the HKCEE including English Language (Syl B) and Chinese Language or equivalent;OR
ii. 5 subjects in the HKDSE attaining the level specified below:
- Level 2 in EnglishLanguage and Chinese Language; and
- Level 2 inNew Senior Secondary subjects / Attained in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent

ANDdiploma in a specialized function.

Preferred Attributes:

1. Proficiency in common computer software (e.g. MS office including Chinese Word processing Excel and PowerPoint).

2. Good command of written and spoken English and Chinese.

3. Responsible self-motivated outgoing and able to work independently with good communication and interpersonal skills.

4. Commitment and flexible working hours (over time during project deadlines).

Remarks:

1. Please refer to Notes to Applicants.

2. Serving Staff who have completed F.5/S.5 or equivalent and have 2 years relevant experience within HA may also be considered.

Please submit on-line application on or before 3 December 2025. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.

For enquiries please telephone.