Executive Assistant II (Medicine)

Application Deadline: 1 December 2025

Date of Issue: 18 November 2025

Vacancy Notification Circular 251143

Key Responsibilities:

1. Provide daily administrative and clerical support for the daily operation of the department such as filing data entry/retrieval record keeping search for information patient admission and discharge procedures.

2. Process verify and compile statistics.

3. To liaise coordinate and organize for outreach clinic appointment schedule meetings programmes and activities

4. Write and complete simple correspondence and meeting notes in English and Chinese

5. Handle enquiries liaise and communicate with all the operators multidisciplinary staff relevant departments patients/clients and external parties.

6. Maintain medical records and if required trace laboratory radio-diagnostic and other investigation reports.

7. To assist in collecting and analyzing data for management reporting

8. Manage patient appointment booking

9. Assist in obtaining medical consultation appointments and arranging transport services for patients.

10. Order and stock-take of general stores.

11. Update inventory and coordinate maintenance of furniture & equipment.

12. Assist in preparing monthly and ad hoc returns to management and managing ward / department guidelines protocol & clinical audit patient information such as pamphlets.

13. Support clinical research / education / teaching activities.

14. Perform any other relevant duties as assigned by supervisor.

Entry Requirements:

1. University Graduates;OR

2. Completed F.5/S.5 with:

i. Passes in 5 subjects in the HKCEE including English Language (Syl B) and Chinese Language or equivalent;OR
ii. 5 subjects in the HKDSE attaining the level specified below:
- Level 2 in EnglishLanguage and Chinese Language; and
- Level 2 inNew Senior Secondary subjects / Attained in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent

ANDdiploma in a specialized function.

Preferred Attributes:

1. Proficient in PC applications such as Chinese word processing MS Word MS Excel MS PowerPoint and other MS Office applications.

2. Experience in using clinical/personal information system appointment booking system scheduling system.

3. Good command of written and spoken English and Chinese.

4. Good communication and customer services skills.

5. Knowledge of other dialects (e.g. Mandarin) is an advantage.

Remarks:

1. Please refer to Notes to Applicants.

2. Serving Staff who have completed F.5/S.5 or equivalent and have 2 years relevant experience within HA may also be considered.

Please submit on-line application on or before 1 December 2025. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.

For enquiries please telephone.