Personal Assistant VA 16463

Somewhere

Job Location:

National Capital Region - Philippines

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Position : VIRTUAL ADMINISTRATIVE & PERSONAL ASSISTANT

Work Schedule : Monday to Friday 9am to 5pm EST subject to change
Pay Range : up to USD 700/month
Client recruitment process: possibly multiple interviews and an assessment

Client Overview: co-working/shared office space industry

RESPONSIBILITIES:

Personal Assistant Duties

Order lunch for the Principal and family via Uber Eats Monday through Thursday following preferred delivery times and menu preferences
Coordinate personal appointments and reminders
Occasionally manage travel logistics including researching flights and hotels booking itineraries and preparing detailed travel schedules.

Administrative & Tenant Operations

Manage onboarding for new tenants and virtual office members:
- Follow established onboarding checklists
- Ensure all setup tasks are completed
- Send initial invoices to new members
Prepare and send contracts and agreements for e-signature using approved templates
Maintain and organize company documents within Google Drive for both internal use and tenant folders
Upload and categorize documents on tenant pages in our management software platform
Track and confirm completion of onboarding tasks escalating any missing information or delays.

Calendar & Communication Support

Maintain the Principals business and personal calendars ensuring appointments and meetings are properly coordinated and reminders are set
Schedule internal meetings and coordinate with team members and vendors.

QUALIFICATIONS:

Minimum 2 years of administrative or virtual assistant experience
Strong organizational and multitasking skills with attention to detail
Comfortable using Google Workspace (Drive Sheets Docs Calendar) and online management systems
Excellent written and verbal communication skills
Discretion and professionalism in handling confidential matters.
Reliable internet connection and availability during US business hours

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As a requirement and before we can proceed with your application please complete the following:

1 - Video Introduction Submission

Record a short video (maximum 3 minutes) using Loom or Vimeo answering these questions:

Tell us a bit about yourself.
Describe your relevant experience for this position.
Why would you be a great fit for this role

2 - Typing Test

The passing score is a minimum typing speed of 40 words per minute (WPM).
Before taking the final assessment on Somewheres typing test we highly recommend practicing with other online typing tests as you will have only one attempt for this application.

Please ensure both requirements are completed before submitting your application.

LOOKING FOR FILIPINOS WHO ARE PHILIPPINES-BASED CANDIDATESWe prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization we kindly request that you direct any update inquiries to the team responsible for handling your initial applicat...