Department Coordinator II, Mathematics Department, College of Natural Sciences and Mathematics

The Mathematics Department offers bachelors masters and PhD degrees. It has 21 full-time faculty approximately 100 undergraduates 25-30 graduate students including 15 graduate teaching assistants and approximately 20 student employees who may assist in the office grade or work in the Math Center.

Position Summary

The Department Coordinator II provides budget management office management and administrative support to the Mathematics Department within the College of Natural Sciences and Mathematics. Duties include managing departmental and grant budgets hiring and supervising student employees performing accounts payable/receivable transactions administering P-card records processing payroll and overseeing the hiring process for non-benefited positions assisting with faculty searches and providing general administrative support to the chair faculty and students. The ideal candidate must be able to work independently under general direction provide supportive supervision of student employees and provide excellent service to students faculty University staff and community members under a variety of circumstances.

Essential Functions

Manage Departmental Budgets

• Present budget expenditures and forecast reports to the Department Chair.
• Work with the Assistant Dean of Finance and Operations on department budget to reconcile.
• Works with the Department Chair and the Assistant Dean of Finance and Operations in the budget development process.
• Monitor and reconcile departmental budget expenditures and numerous internal and external grants.
• Process accounts payable/receivable transactions.
• Process journal entries.
• Prepares and assists with department and faculty P-card expense reports reviews and reconciles before submitting to the Deans office.
• Review and reconcile student employee payroll in the University timekeeping system.
• Enter bi-weekly and monthly non-benefited payroll and adjustments as necessary.
• Perform year-end reconciliation and other year-end tasks based on University and college guidelines.

General Administrative Support

• Work closely with faculty and the Graduate Coordinator to schedule prospective graduate student visits and graduate student financial aid.
• Assist search committees with scheduling departmental interviews and lodging arrangements for candidates.
• Organize departmental events including annual alumni event holiday party quarterly advising events and weekly refreshments for math colloquia.
• Oversee office supply inventory.
• Point of contact as the building coordinator for the Math Department. Works with NSM Facilities Manager Facilities Management and IT for classroom and office support.
• Works with NSM Facilities Manager to coordinate key and access control for labs and buildings.
• Greet students and outside visitors in a friendly and helpful manner.
• Perform other duties as needed to maintain the smooth operation of the department.

Supervise Student Employees

• Project annual need for graders and office assistants.
• Work with the Math Center Director to plan hiring for the Math Center.
• Post and manage work study positions and recruit proactively; interview students request background checks and hire.
• Schedule student workers to maximize use of student awards and cover departmental needs; monitor spending to stay within financial aid and departmental budgets.
• Provide training and constructive feedback to student workers throughout the year and conduct formal performance evaluations annually

Knowledge Skills and Abilities

• Thorough knowledge of Microsoft Office applications including Excel Word and Outlook.
• Ability to do basic math and accounting and understand finance and budget reports.
• Ability to communicate effectively both verbally and in writing.
• Ability to read and interpret documents such as procedure manuals reports and other pertinent information.
• Ability to interact with faculty and employees and communicate effectively and sensitively with students faculty and staff from a wide range of backgrounds.
• Ability to problem solve.
• Ability to prioritize and multitask.
• Ability to be adaptable and flexible.
• Ability to develop and maintain strong working relationships.
• Knowledge of standard university policies and procedures.
• Strong organization skills.

Required Qualifications

• Bachelors degree or degree in progress.
• At least two years of experience in an office support setting.
• Experience or training in accounting or bookkeeping.
• Supervisory or mentoring experience.
• Commitment to working with wide student and community populations.

Preferred Qualifications

• At least three years or more in an administrative support setting.
• Experience in accounting or bookkeeping in a university setting.
• Experience with Banner/Ellucian systems.
• Supervisory experience with young adults.
• Demonstrated experience working with wide student and community populations.

Working Environment

• Standard office environment.
• Unexpected interruptions occur often and stress level is moderate to high.
• Noise level is quiet to moderate.

Physical Activities

• Ability to work in front of a computer for extended periods of time.
• Occasionally required to move about the office/campus.

Work Schedule

Monday - Friday 8:00 a.m. - 4:30 p.m.

In accordance with the Universitys flexible work policy this position is eligible to be considered for one day a week of remote work. Further details regarding this plan will be determined with the hiring manager and are dependent on the division and team specific needs.

Application Deadline

For consideration please submit your application materials by 11:55 p.m. (MST) November 30 2025.

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Salary Grade Number

The salary grade for the position is 7.

Hourly Range

The hourly range for the position is $23.50 - $27.00.

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits

The University of Denver offers excellent benefits including medical dental retirement paid time off tuition benefit and ECO pass. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

Please include the following documents with your application:
1. Resume
2. Cover Letter

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of Denvers NonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.