Head Administration

Mumbai - India

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Head of Administration will be responsible for a wide range of functions including:

Infrastructure & Project Management: Leading infrastructure development renovation and maintenance projects across locations and ensuring compliance with statutory and local building regulations.
Facility & Maintenance Management: Overseeing the upkeep and preventive maintenance of buildings plants utilities and administrative assets and developing SOPs for facility operations.
Compliance & Statutory Adherence: Ensuring adherence to legal environmental and local regulations pertaining to infrastructure fire safety building codes etc. and maintaining documentation to support audits.
Housekeeping & Workplace Hygiene: Driving high standards of cleanliness and sanitation across corporate and plant locations and managing outsourced housekeeping partners.
Transport & Fleet Management: Managing employee and goods transportation including vendor management scheduling cost control and vehicle maintenance and ensuring safety compliance and route optimization for all transport services.
Security Management: Overseeing security operations across all premises and implementing security protocols emergency response systems and surveillance measures.
Health Safety & Environment (HSE): Partnering with HSE teams to ensure administrative support for health and safety initiatives and facilitating safety drills first aid support and wellness infrastructure.
Vendor & Budget Management: Leading vendor evaluation onboarding and performance monitoring across admin functions and managing administration budgets cost optimization and contract renewals.
People & Stakeholder Management: Leading and developing a geographically spread administrative team and liaising with internal functions (HR IT Finance Manufacturing) to ensure service delivery standards.

Experience

10-15 years in managing in multi-site/multi-location roles.
Hands-on experience with multi-location administration.

Key Skills and Competencies

Soft Skills:
Excellent communication and client relationship skills.
Strategic thinking.
Leadership and team management.
Strong commercial acumen and contract negotiation skills.
Functional Competencies:
Excellent planning negotiation and execution skills.
Strong understanding of statutory and safety norms.
Ability to handle crisis management and emergency protocols.
Proficiency in MS Office and facility management tools.

The Head of Administration will be responsible for a wide range of functions including: Infrastructure & Project Management: Leading infrastructure development renovation and maintenance projects across locations and ensuring compliance with statutory and local building regulations. Facility ...

The Head of Administration will be responsible for a wide range of functions including:

Infrastructure & Project Management: Leading infrastructure development renovation and maintenance projects across locations and ensuring compliance with statutory and local building regulations.
Facility & Maintenance Management: Overseeing the upkeep and preventive maintenance of buildings plants utilities and administrative assets and developing SOPs for facility operations.
Compliance & Statutory Adherence: Ensuring adherence to legal environmental and local regulations pertaining to infrastructure fire safety building codes etc. and maintaining documentation to support audits.
Housekeeping & Workplace Hygiene: Driving high standards of cleanliness and sanitation across corporate and plant locations and managing outsourced housekeeping partners.
Transport & Fleet Management: Managing employee and goods transportation including vendor management scheduling cost control and vehicle maintenance and ensuring safety compliance and route optimization for all transport services.
Security Management: Overseeing security operations across all premises and implementing security protocols emergency response systems and surveillance measures.
Health Safety & Environment (HSE): Partnering with HSE teams to ensure administrative support for health and safety initiatives and facilitating safety drills first aid support and wellness infrastructure.
Vendor & Budget Management: Leading vendor evaluation onboarding and performance monitoring across admin functions and managing administration budgets cost optimization and contract renewals.
People & Stakeholder Management: Leading and developing a geographically spread administrative team and liaising with internal functions (HR IT Finance Manufacturing) to ensure service delivery standards.