Project Coordinator (MAC)

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Role Summary

Provide integrated operational and compliance support to ensure the seamless safe and timely execution of workplace transformation projects. This role serves as the operational engine for the MAC team owning administrative workflows data consolidation vendor coordination and H&S documentation enabling managers to lead strategically on-site. Requires a highly organized proactive professional with experience in project operations facilities coordination and health & safety compliance within dynamic multi-vendor environments.

Key Responsibilities

Project Operations & Reporting

• Build maintain and update project trackers for 60 annual MAC initiative
• Consolidate and prepare data for client reporting governance meetings and internal reviews
• Ensure all project documentation (drawings O&Ms permits close-outs) is complete accessible and audit ready

Workflow & System Management

• Prepare issue and track all work orders via Corrigo (60 WOs/week)
• Manage end-to-end ECAP request processing and PO status tracking escalating delays proactively
• Submit and monitor Authorization to Work (ATW) forms (810/week) ensuring full compliance with site and H&S standards

Vendor & Contractor Enablement

• Coordinate site visits inductions logistics and access for MAC artisans and third-party vendors
• Monitor contractor compliance with JLL/HSBC H&S policies PPE permits and SWMS
• Serve as primary administrative liaison between MAC Managers vendors and the Central Admin Team (CAT).

Health & Safety & Compliance

• Maintain and verify H&S training records for MAC team and contractors; coordinate refreshers/onboarding Primary focus ensuring timely closure of PTWs
• Support incident reporting investigation and follow-up in collaboration with H&S leads
• Champion safety culture through near-miss reporting behavioral observations and policy reinforcement.

Manager Support & Representation

• Represent MAC Managers at safety briefings vendor meetings or site walkthroughs as required
• Compile and verify monthly OT records and timesheets for technicians/artisans
• Provide day-to-day operational backup to ensure continuity during manager absences or high-demand periods.

Interested An ideal candidate would need to have the following qualifications:

Desired experience and technical skills

Required

• 3 years in project coordination facilities management or construction operations with demonstrated ability to manage multi-stream workflows under pressure

• Proven experience supporting H&S compliance: maintaining training records enforcing method statements and managing permit-to-work systems

• Strong operational aptitude: highly organized detail-oriented and able to prioritize competing deadlines in a fast-paced environment.

• Proficient in MS Office Suite (Excel Word Outlook PowerPoint) advanced Excel skills preferred

• Confident communicator able to liaise with contractors vendors clients and internal teams with clarity and professionalism

• Able to conduct site walks attend safety briefings and operate in active project environments

Preferred:

• Experience in corporate real estate banking sector or large-scale workplace transformation

• Formal H&S training or prior role with dedicated safety responsibilities

• Working knowledge of ECAP/PO workflows Corrigo or similar FM systems

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.