Executive Assistant
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Administrative Support
Manage complex calendars appointments and travel arrangements for C-Suite executives.
Draft proofread and edit correspondence presentations reports and other communications.
Handle email management including prioritization response and follow-up.
Maintain well-organized filing systemsboth electronic and physical.
Prepare and process expense reports invoices and related documentation.
Meeting & Event Coordination
Schedule and coordinate executive meetings internal and external appointments and virtual calls.
Prepare agendas take detailed minutes and track follow-up items.
Assist in planning and executing board meetings company-wide events and retreats.
Project & Task Management
Support the execution of key strategic and operational projects.
Track progress on deliverables and ensure deadlines are met.
Conduct research and compile information to support executive decision-making.
Stakeholder & Relationship Management
Serve as the point of contact between executives and internal/external stakeholders.
Build and maintain strong working relationships with partners clients and team members.
Handle confidential matters with the utmost professionalism and discretion.
Operational & Personal Support
Coordinate with vendors manage contracts and oversee executive office logistics.
Provide occasional personal assistance to executives when required.
Anticipate executive needs and proactively address issues before they arise.
Requirements
Required:
Bachelors degree or equivalent professional experience.
Minimum of 5 years experience in an Executive Assistant or similar senior administrative role.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) Google Workspace and virtual meeting platforms (e.g. Zoom Microsoft Teams).
Excellent written and verbal communication skills.
Exceptional organizational time-management and problem-solving abilities.
High level of integrity discretion and confidentiality.
Strong interpersonal skills and professional demeanor.
Preferred:
Experience in a high-growth or fast-paced organizational environment.
Project management experience or certification (e.g. PMP).
Familiarity with collaboration and productivity tools such as Slack Asana Trello or Notion.
Required Skills:
Strong analytical and problem-solving skills. Excellent communication and interpersonal skills. Attention to detail and organizational abilities. Proficiency in Microsoft Office applications (Word Excel PowerPoint). Ability to work effectively in a team and independently. Eagerness to learn and take on new challenges.
Required Education:
Bachelors degree or equivalent professional experience.
Company Industry
IT Services and IT Consulting
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
