Election Office Assistant

Thurston County, WA - USA

Hourly Salary: $ 18 - 23

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description

Headed by an elected state official the Office of the Secretary of State is responsible for administering elections within the state registering corporations and charities that do business within the state collecting and preserving the records of governmental bodies within the state and maintaining the Washington State Library. The office also administers the Address Confidentiality Program the Legacy Washington and the Combined Fund Drive. Visit our website at:.

TheElections Division plays a critical role in ensuring Washingtons democratic process is fair accurate accessible and secure. Elections staff provide valuable services to voters as well as statutorily required training and certifications to election administrators in all 39 counties. The division develops elections policy administers our statewide voter registration database manages statewide elections and verifies and accepts petitions for initiatives and referenda.

Note: This recruitment may be used to fill other positions.

Office Assistant 1 - Elections Assistant
Part-Time / Non-Permanent

This non-permanent on-call position reports to the deputy director and is responsible for providing customer service reviewing petition sheets comparing voters signatures for validity proofreading elections and voter documents and processes ingoing and outgoing mail.

This position may work up to forty hours per week and is used during peak election times.

We are recruiting multiple non-permanent on-call positions.These appointments are expected to last thru February 28th 2026. These positions may work up to forty hours per week.The hiring manager reserves the right to fill the position at any time.

Duties

Provides customer service processes petition sheets proofreads documents and processes mail
Taskinclude:

Answers customer inquiries in-person and by phone and email.
Utilizes a multi-line phone system.
Stacks sorts and codes petitions for validation.
Compares signatures from petitions sheets to signatures in the voter registration system to determine validity.
Compares text to the original for accuracy.
Checks to ensure spelling and style are correct and consistent.
Checks to ensure page numbers heading and captions are correct.
Verifies that photos and illustrations are correctly captioned.
Processes incoming mail and prepares outgoing mail.

Miscellaneous
Taskinclude:
Other duties as assigned

Qualifications

REQUIRED QUALIFICATIONS

Ability to read and write English language
Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
Attention to detail
Ability to multi-task

PREFERRED/DESIREDQUALIFICATIONS

High school diploma or GED
Prior signature petition checking experience (state or county)
Experience answering high volume phone lines
Experience performing routine clerical duties such as typing data entry and file management
Experience working directly with customers either by phone email or in-person
Ability to follow directions and learn new skills
Ability to concentrate for extended periods of time

PLEASE READ: If you have gotten this far and are thinking you do not qualify consider again. Studies have shown that members of historically marginalized and underrepresented communities specifically women and people of color are less likely to apply to jobs unless they clearly meet every single qualification.

At the Office of the Secretary of State we are dedicated to building a diverse and authentic work force with a foundation of belonging. If you are excited about this role and have relevant experience and skills but question whether your experience aligns perfectly with every qualification in the job description we encourage you to apply regardless. You may just be the ideal candidate this office needs.

Supplemental Information

WORKING CONDITIONS:
In this position the incumbent works primarily in an office setting which may require sitting and/or standing for long periods of time. The position is non-permanent on-call up to 40 hours a week. The position primarily interacts with internal customers but may also interact with the public. The incumbent must be able to work and handle multiple and consentinterruptions.

SPECIAL REQUIREMENTS/CONDITIONS OF EMPLOYMENT

These are on-call non-permanent positions working up to 40 hours per week
This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE)and is subject to the terms of the Collective Bargaining Agreement between the State of Washington The Office of the Secretary of State and the WFSE.

HOWTOAPPLY

To be considered for this position you must attach the following:
- Letter of interestdescribing how your experience and qualifications relate to the duties and qualifications of the position
- Current Resume
- Three Professional references. Personal references will not be considered.
You must complete the supplemental questions at the end of this application. Incomplete responses such as see resume will not be addition if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer you will not receive credit.
All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.

The Office of the Secretary of State is an equal opportunity employer (EOE). We do not
discriminate on the basis of religion age sex marital status color creed national origin political affiliation military status sexual orientation gender identity or any real or perceived sensory mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process or those needing the announcement in alternative format should email .

DescriptionHeaded by an elected state official the Office of the Secretary of State is responsible for administering elections within the state registering corporations and charities that do business within the state collecting and preserving the records of governmental bodies within the state and m...