Admin & HR Assistant

Job Summary:

The Admin & HR Assistant plays a key role in supporting the HR function and day-to-day operations at BIM Technology Management (BIMTM). This person works directly with the HR & Admin Manager to help keep recruiting scheduling organization and internal coordination running smoothly.

This role is all about jumping in where neededsupporting hiring efforts handling logistics organizing information managing schedules and taking tasks off leaderships plate so the team can stay focused and moving forward.

Youll juggle multiple priorities follow up on loose ends and help bring structure to a fast-moving project-driven environment.

If youre organized flexible and pride yourself on getting shit done this role is for you.

Responsibilities:

Recruiting & HR Support

Support recruiting efforts including job postings resume review candidate communication and interview scheduling.

Conduct initial screening calls and assist with candidate coordination throughout the hiring process.

Maintain applicant tracking and hiring documentation (Zoho Recruit).

Assist with onboarding and offboarding tasks and ensure documentation is completed accurately.

Help prepare offer letters onboarding materials and internal HR documentation.

Maintain employee files records and compliance-related documentation.

Administrative & Operational Support

Manage calendars book meetings and coordinate schedules for interviews leadership and internal meetings.

Assist with booking travel organizing itineraries and handling logistics for team members.

Organize receipts track expenses and assist with general administrative documentation.

Maintain organized digital and physical filing systems.

Assist with document formatting data entry and information organization.

Prepare reports lists and internal documents as needed.

Help manage internal tools spreadsheets and trackers.

Coordination & Team Support

Support internal communications reminders and follow-ups.

Assist with team coordination events and employee engagement initiatives.

Follow up on open items and ensure deadlines are met.

Act as a go-to support person for can you help with this requests across the team.

Jump in wherever needed to support the team and keep things moving.

Requirements

Qualifications:

• Excellent multitasking and organizational skills.
  
• Strong communicationcomfortable asking questions making calls and following up to get whats needed.
  
• Proactive dependable and self-motivated.
  
• High attention to detail and ability to stay organized in a fast-paced environment.
  
• Comfortable handling sensitive information with discretion.
  
• Able to adapt quickly and shift priorities as needed.
  
• Proficient in Microsoft Office (Outlook Word Excel).
  
• 03 years of administrative HR recruiting or office support experience preferred.
  
• Experience in construction engineering architecture BIM or a related industry is a plus (not required).
  
• Experience with Zoho ATS platforms or scheduling tools are a bonus.
  

Benefits

Join our Team:

BIMTM is a collaborative down-to-earth team that believes in working hard supporting each other and doing work that actually matters. Were not corporate were not rigid and we dont believe in thats not my job.

This role is for someone who enjoys being in the middle of things helping wherever needed and making life easier for the people around them. If youre organized adaptable and take pride in being the person who just handles it wed love to have you on our team.

Apply now and be the support system that helps BIMTM keep moving forward.