Accounts Payable Specialist

Position Overview

The AP Specialist will primarily support invoice processing and auditing with additional administrative and payroll-related tasks. The role has evolved to focus more heavily on AP responsibilities due to performance gaps in the previous hire.

Key Responsibilities

Primary (75%):

• Entering reviewing and auditing invoice entries
  
• Supporting AP processes and data entry
  

Secondary (25%):

• Administrative tasks (e.g. mail handling)
  
• Payroll assistance
  
• Ad hoc project support
  

Work Schedule & Location:

Hours: Full-time 40 hours/week

Location: San Diego office (Hybrid)

• In-office presence required approximately once per week primarily for mail-related tasks
  
• Schedule is flexible and coordinated with team coverage (e.g. alternating weeks with another team member)
  

Contract Details:

• Start Date: ASAP
  
• Initial Term: 6 months
  
• Extension Potential: Likely to extend up to 1-2 years depending on the timeline for system migration
  
• Conversion Potential: Limited; current plans do not include converting this role to FTE though future business needs (e.g. M&A activity) may change that.
  

Candidate Profile:

• Prior Accounts Payable experience is essential
  
• Experience with ERP systems is a strong plus
  
• Strong attention to detail and ability to audit entries
  
• Capable of handling administrative tasks reliably (e.g. mail handling)
  
• Must be dependable and able to work independently with minimal supervision.
  

Job Description Accounts Payable Specialist:

Enterprise Financial Services is growing and we are adding a permanent Accounting Specialist- Accounts Payable to our accounting department. As our Accounts Payable Coordinator you will play a vital role in the overall success of our team and company. Our ideal candidate will have strong customer service skills be collaborative inquisitive a problem solver and be a positive addition to the team.

As our Accounts Payable Specialist you will:

Handle a variety of accounts payable responsibilities Including:

• AP invoice entry for 3 domestic subsidiaries requires analysis of vendor invoices for proper accounting treatment (period expenses Fixed Asset capitalization prepayments Etc.)
  
• Timely monitoring and follow up of AP email inbox correspondence and invoice approvals
  
• Review of employee expense reports- address questions and issues as needed
  
• Vendor setup and maintenance
  
• Serve as a payment processing backup
  
• Assist Staff Accountants with monthly AP accruals
  
• Assist with 1099 processing at year end
  
• Complete other assigned tasks as required
  
• Complete miscellaneous re-occurring and non- re-occurring accounting processes and tasks (supplying vendor supplemental data as an example)
  
• Assist with providing supporting documentation for quarterly reviews and annual financial statement audit
  
• Contribute ideas for improving the efficiency of accounting processes/ implement process changes
  
• Perform other general accounting duties and/or special projects as needed.
  

Skills and Experience needed for the Accounting Specialist position:

• Excellent Customer Service skills through both written and verbal formats
  
• Self-starter who is willing to accept responsibility and ownership for their function in the team
  
• Sufficient reasoning ability to collect data define problems establish facts and draw valid conclusions (i.e. make reasonable decisions) in a fast-paced environment
  
• Attention to detail with excellent organizational skills along with exceptional written and verbal communication skills
  
• Ability to prioritize multiple tasks and workload effectively and utilize excellent time management skills
  
• Ability to work under pressure and tight deadlines
  
• Intermediate computer skills including MS Word Excel and accounting software packages (NetSuite skills preferred); SAP/Concur experience a plus
  
• Willingness to advance in position is preferred as we look to increase employee skill levels for possible moves to more advanced positions
  
• Be comfortable in a rapidly changing environment
  
• Be flexible and willing to allocate additional time during peak times (audit and month end)
  
• Be comfortable using Microsoft Outlook and Teams for communication needs.
  

Requirements

• Bachelors degree in accounting preferred will consider associates degree in accounting and/or overall work experience
  
• 2 years of accounts payable experience showing progression of accounting responsibilities.
  
• Understanding of basic principles of accounting along with common accounting standards and office procedures.
  
• Intermediate computer skills including MS Word Excel and accounting software packages (NetSuite skills preferred); SAP/Concur experience a plus.
  
• Be comfortable using Microsoft Outlook and Teams for communication needs.
  
• Prior Accounts Payable experience is essential
  
• Experience with ERP systems is a strong plus
  
• Strong attention to detail and ability to audit entries
  
• Capable of handling administrative tasks reliably (e.g. mail handling).