Office Coordinator

Front Desk & Office Coordination.

In the role as Front Desk & Office Coordinator you will contribute to our purpose of Bringing People Closer.

Are you looking for an exciting position within the Front Office Team in a prestigious global company on an innovative growth journey Then you might be our new colleague at GN Audio Poland.

The role ensures the smooth day-to-day running of the GN Warsaw office by managing front desk operations and supporting administrative activities. As the first point of contact for visitors (internal & external) and employees the position plays a key role in creating a welcoming office environment and enabling efficient collaboration across teams.

The Team you will be part of:

You will collaborate with internal Teams to support various administrative initiatives especially with the P&C Finance R&D Digital Data and IT (DDI).

Your contribution is appreciated and you will:

• Serve as the first point of contact for visitors ensuring a professional welcome and directing them appropriately.
• Provide day-to-day front desk support including handling calls inquiries and deliveries.
• Manage visitors registration and security access through the landlords application for both employees and guests ensuring compliance with all security protocols.
• Provide support with coordinating meetings appointments and room bookings when needed especially for larger internal events or visiting colleagues.
• Assist employees and internal guests with organizing travel arrangements (e.g. hotels transportation) for special visits or events while ensuring alignment with GNs self-service travel policy.
• Support ordering and stock control of office supplies.
• Liaise with vendors couriers and catering providers to ensure smooth daily operations.
• Oversee the document flow of incoming invoices from office suppliers; act as the first approver to ensure timely submission with correct cost center allocation for accurate booking and payment.
• Maintain digital and physical filing systems to ensure documents are organized and accessible.
• Support internal event planning and coordination.
• Monitor and report facility issues following up on resolutions.
• Collaborate with internal teams to support various administrative initiatives.
• Support process improvement efforts in line with GNs policies.
• Provide ad-hoc administrative support to the SDC Warsaw and Finance Operations leadership teams primarily as backup when the Finance Assistant is unavailable.
• Manage internal communication related to office events logistics and building operations.
• Update and maintain office-related documents and ensure timely communication of changes to all employees including safety instructions and regulations t with the Health & Safety Coordinator.
• Act as the main point of contact for communication with the building landlord and office-related vendors (e.g. cleaning maintenance security etc.).

To perform effectively in the role we imagine that you have:

• Bachelor or Masters degree in business administrative or related field.
• Prior experience in a related field; in administrative projects and front desk/reception work.
• Proficient organizational skills with the ability to prioritize and handle multiple tasks at once.
• Clear and professional communication style both verbal and written.
• Self-motivated and approachable personality.
• Process-orientation with meticulous attention to detail.
• Customer-driven approach complemented by effective communication skills.
• Versatile and solution-oriented mindset demonstrating resourcefulness punctuality and consistency.
• Experience in using Microsoft Office tools (Outlook Excel Word PowerPoint).
• Advanced writing and speaking skills in English; or in English and Polish.

What we offer you:

• A generous salary together with an annual bonus and an attractive benefits package including medical care lunch/cafeteria card life insurance and pension plan.
• An environment which provides opportunities of working with multiple stakeholders professional support and the possibility to share knowledge and best practices.
• On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally.
• Modern office in a convenient location in the center of Warsaw

At GN we pride ourselves on encouraging flexible working whenever possible. We trust our people to effectively manage their responsibilities to know when in-person collaboration is better than hybrid and to be present when its needed most.

We encourage you to apply

Even if you dont match all the above-mentioned skills we welcome your application if you think you have transferrable skills. We highly value a mindset and motivation that align with our core values to not only ensure growth for you but for your team and the wider GN organization as well.

We are focused on an inclusive recruitment process

All applicants will receive equal consideration for employment. As such we encourage you to submit your CV without a photo to ensure an equal and fair application process.

Should you have any special requirements for the interview please let the Hiring Manager know upon accepting invitation to interview.

How to apply

Use the APPLY link. Applications are assessed on a continuous basis so dont wait to send yours.

On a time crunch Feel free to only submit your up-to-date CV including a few sentences outlining your motivation for applying quick and easy.

If you would like to know more about the position please contact:

Join us in bringing people closer

GN brings people closer through our advanced intelligent hearing audio video and gaming solutions. Inspired by people and motivated by innovation we deliver technology that enhance the senses of hearing and sight. We enable people with hearing loss overcome real-life problems improve communication and collaboration for businesses and provide great experiences for audio and gaming enthusiasts.

We hope you will join us on this journey and look forward to receiving your application.

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