Talent Acquisition Coordinator Operational Excellence

Galderma is the emerging pure-play dermatology category leader present in approximately 90 countries. We deliver an innovative science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981 we have dedicated our focus and passion to the human bodys largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin we are in shapes our lives we are advancing dermatology for every skin story.

We look for people who focus on getting results embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all they must be passionate about doing something meaningful for consumers patients and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company we embrace diversity and respect the dignity privacy and personal rights of every employee.

At Galderma we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled direct impact.

Job Summary

The Talent Acquisition Operational Excellence Coordinator is responsible for driving efficiency consistency and continuous improvement across the talent acquisition function. This role partners with recruiters hiring leaders and HR stakeholders to optimize recruiting processes manage operational workflows analyze performance metrics and ensure an exceptional candidate and hiring manager experience.

Key Responsibilities

Talent Acquisition Operations

• Coordinate and support end-to-end recruiting operations across multiple roles and functions

• Ensure recruiting processes are followed consistently and align with best practices and internal standards

• Manage job requisition workflows approvals and postings within the ATS

• Support interview scheduling offer coordination and pre-employment processes as needed

• Support process improvements

• Coordinate Hiring Manager Trainings

Operational Excellence & Process Improvement

• Identify process inefficiencies and recommend improvements to enhance speed quality and scalability

• Document and maintain standard operating procedures (SOPs) for talent acquisition workflows

• Support change management initiatives related to recruiting tools processes and policies

• Partner with Talent Operations and HR teams on continuous improvement initiatives

Data Reporting & Insights

• Maintain data integrity within the ATS and recruiting systems

• Track analyze and report on key recruiting metrics (e.g. time-to-fill candidate conversion rates recruiter productivity)

• Create dashboards and insights to inform decision-making and operational improvements

Stakeholder & Candidate Experience

• Act as a trusted partner to recruiters and hiring managers by providing operational support and guidance

• Ensure clear communication and a high-quality experience for candidates throughout the hiring process

• Coordinate with external vendors agencies and background check providers as required

Compliance & Governance

• Ensure recruiting activities comply with employment laws internal policies and data privacy standards

• Support audits and governance reviews related to talent acquisition processes

Required Qualifications

• Bachelors degree in Human Resources Business Administration Operations or a related field (or equivalent experience)

• Experience in talent acquisition operations recruiting coordination or HR operations

• Hands-on experience with applicant tracking systems (workday would be an asset)

• Strong process improvement mindset with attention to detail

• Excellent communication and stakeholder management skills

Preferred Qualifications

• Experience in operational excellence process optimization or continuous improvement (Lean Six Sigma exposure a plus)

• Experience supporting high-volume or complex hiring environments

• Strong analytical skills with experience creating reports or dashboards

• Advanced proficiency in Excel Google Sheets or BI tools

Key Competencies

• Operational and analytical thinking

• Process documentation and change management

• Data-driven decision-making

• Strong organizational and prioritization skills

• Collaborative service-oriented approach

Why Join Us

• Opportunity to shape and scale talent acquisition operations

• High visibility role with cross-functional impact

• Continuous learning and professional growth opportunities

• Inclusive collaborative culture focused on excellence

Location & Working Hours

Based in Cracow / Poland Hybrid minimum 3 days / week office presence

Why Join Us

This role offers the opportunity to be part of a dynamic team that shapes the future of work within the organisation. You will play a key part in enabling business agility through effective management of contingent talent contributing to both operational excellence and strategic growth.