People & Culture Coordinator

• Application Deadline: Jan. 12 2026
• Warsaw
• Hybrid

Job Description

We are EFC. The single unified voice of more than 800 European football clubs mens and womens of all shapes and sizes from 55 countries and territories across Europe. Our goal is to promote and protect the interests of our members and ensure the stability and growth of European club football.

EFCs core purpose is to place clubs at The Heart of Football. Through long-term strategic partnerships with UEFA and FIFA we champion the interests of clubs on the regional and global stages. We promote sporting integrity and the development of mens and womens club competitions; deliver world-class events that bring clubs and industry leaders together; and provide benefits that support the growth of all our members on and off the pitch.

We also champion football as a force for good with our EFC Foundation driving charitable programmes to support the communities our clubs represent.

EFC is continually looking for the best talent to join our administration to ensure we enhance the value of our activities and services for Member Clubs. EFC has a rapidly growing team of over 50 people and is on a mission of organisational development targeting a digitally led performance-driven culture delivering high impact outcomes for our colleagues our members and ultimately for club football as a whole.

Equity diversity and inclusion are part of EFCs core values. We are committed to building and sustaining an inclusive and equitable working and learning environment for all staff and members.

Position Mission

The People & Culture Coordinator will support the People & Culture (Human Resources) function in managing daily administrative tasks assisting with recruitment ensuring compliance with company policies ensuring accurate and timely payroll processing and helping maintain a positive employee experience. This role acts as a key point of contact for employees in Poland and plays an important part in keeping HR operations running smoothly.

Core Responsibilities

The roles responsibilities will include but not be limited to:

Recruitment & Onboarding

• Post job openings and coordinate with hiring managers on candidate needs.
• Screen resumes and schedule interviews.
• Conduct reference checks and prepare offer letters.
• Coordinate and facilitate new-hire onboarding and orientation.

HR Administration

• Maintain accurate employee records in HRIS systems.
• Assist with preparing HR reports metrics and documentation.
• Help administer employee benefits and answer related inquiries.

Payroll Duties

• Collect verify and enter payroll-related data for Poland.
• Assist with payroll processing to ensure accurate and timely payment.
• Coordinate with finance/payroll vendor to resolve discrepancies.
• Maintain payroll records and ensure compliance with local laws.
• Respond to employee payroll inquiries regarding their pay taxes or deductions.

Employee Relations

• Serve as an initial point of contact for HR-related questions for all Poland-based employees.
• Assist in promoting a positive and inclusive work environment.

Compliance & Policy Support

• Ensure HR practices comply with local regulations.
• Support the drafting of all local HR policies.
• Assist with audits policy updates and document management.

Training & Development

• Coordinate employee training sessions and track completion.
• Support employee engagement wellness and recognition programs.

Projects & Process Improvement

• Support projects such as policy implementations and updates HRIS enhancements and workflow improvements.
• Assist with employee engagement initiatives wellness programs and diversity & inclusion activities.
• Contribute ideas and feedback to improve P&C processes employee experience and operational efficiency.

Diversity

Football has the unique power to bring people from diverse backgrounds together. It breaks down barriers and creates a shared sense of identity and belonging. At EFC we are committed to playing our part in making the game and the world around it more inclusive and this starts with our own organisation. We are working to build a culture where everyone feels welcome valued and respected free from discrimination bias or prejudice. We encourage applications from people of all backgrounds.