Senior Administrative Support Specialist Dean27s Office

Oklahoma City, OK - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Required education: High School Diploma or GEDAND:

24 months office clerical or administrative experience

Skills:

Knowledge of office procedures
General office and customer service skills
Knowledge of Microsoft Office Suite (Outlook Excel and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask be organized and self-motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing

Working Conditions:

Physical:
- Sit for prolonged periods.
- Communicate effectively and listens.
- Engage in repetitive motion.
- Use of computer and telephone.
- Stand stoop bend and reach.
Environmental:
- Standard office environment.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Performs diverse administrative and receptionist tasks requiring good public relations multi-tasking and organizational skills. Responsible for answering the telephones for the Office of the Dean greeting the public typing filing data entry and scheduling. Exercises some discretion ingenuity and independent judgment to determine proper course of action while following established standards.

Duties:

Provide clerical support to faculty and staff in the Deans Office for routine tasks such as photocopying scheduling etc. Type and/or composes letters memos handouts etc. Schedule appointments for deans and administrative staff when requested.
Process payment vouchers for the Deans Office accounts through PeopleSoft Financials; maintain appropriate files. Prepare travel claims through Concur and service unit requests as requested.
Take transcribe and distribute minutes for College of Dentistry committees as assigned or as needed. May coordinate meeting including scheduling communications ordering and arranging lunch (when required).
Maintain room reservations calendar and reserve rooms upon request. Input classroom schedule each semester for each dental and dental hygiene student classification.
Retrieve sort and distribute mail for the Deans Office. Distribute mail to students and/or communicate receipt of mail as needed. Maintain and serve as key operator for fax and photocopy machine; request service as needed.
Maintain office and beverage supplies for the Deans Office; order and re-stock as necessary.
On daily basis maintain order and cleanliness of reception area kitchen and conference room.
Perform related duties as assigned or required to successfully fulfill function of position and office.
Act as receptionist for the Office of the Dean to include answering telephone screening and routing of calls and taking messages. Assist caller/visitor using discretion ingenuity and independent judgment to determine proper course of action while following established standards.

Required Attachments

Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

Required Experience:

Senior IC

Required education: High School Diploma or GEDAND:24 months office clerical or administrative experienceSkills:Knowledge of office procedures General office and customer service skills Knowledge of Microsoft Office Suite (Outlook Excel and Word) Excellent interpersonal skills Ability to work in...