Tender Executive

Job Summary:

We are looking for a Tender Executive who will manage the complete tendering processfrom identifying suitable tenders to preparing and submitting proposals. The role requires a detail-oriented professional with strong analytical coordination and communication skills who can effectively handle government and private tender opportunities in the solar energy sector.

The Tender Executive will play a key role in ensuring timely participation in tenders accurate documentation and coordination with multiple departments to deliver competitive and compliant proposals.

Roles and Responsibilities:

1. Tender Identification and Tracking:

• Regularly monitor government tender portals (GeM CPPP eProcurement etc.) and private tender websites for relevant opportunities.
  

• Maintain an updated tender tracker to record upcoming ongoing and submitted tenders.
  

• Evaluate tenders based on eligibility criteria scope of work and profitability.
  

2. Tender Analysis and Documentation:

• Read and analyze tender documents to understand client requirements technical specifications and submission instructions.
  

• Coordinate with technical sales finance and legal teams to collect required documents and data.
  

• Prepare pre-qualification documents technical proposals and financial bids as per tender requirements.
  

• Ensure all submissions comply with terms conditions and deadlines.
  

3. Proposal Preparation and Submission:

• Draft and compile complete tender documentation including cover letters forms certifications and annexures.
  

• Upload or submit tenders on government or private portals within specified timelines.
  

• Conduct internal reviews before submission to ensure accuracy and completeness.
  

• Manage revisions addendums or corrigenda issued by tendering authorities.
  

4. Coordination and Communication:

• Communicate with clients consultants and government departments for any clarifications or meetings related to tenders.
  

• Attend pre-bid meetings and support senior management with presentation materials when required.
  

• Follow up on submitted tenders and maintain regular communication with stakeholders for status updates.
  

5. Record Management and Reporting:

• Maintain proper documentation of all tenders including submitted proposals correspondences and results.
  

• Prepare regular reports on tender participation outcomes and win/loss analysis.
  

• Suggest improvements in bidding strategies based on past performance and competitor analysis.
  

Requirements

Skills and Competencies:

• In-depth understanding of government e-procurement systems and online tender portals.
  

• Excellent knowledge of tendering process bid documentation and compliance requirements.
  

• Strong communication coordination and interpersonal skills.
  

• Good analytical and problem-solving abilities.
  

• Proficiency in MS Office (Word Excel PowerPoint) and PDF editing tools.
  

• Attention to detail accuracy and time management.
  

• Knowledge of solar energy sector EPC tenders or electrical industry will be an added advantage.
  

Educational Qualification:

• Bachelors degree in Business Administration Commerce Engineering or equivalent.
  

• MBA or Diploma in Business / Project / Supply Chain Management preferred.
  

Experience Required:

• Minimum 2 to 4 years of experience in tendering bidding or proposal management.
  

• Experience in a solar renewable energy EPC or electrical company will be highly preferred.
  

Employment Type:

Full-Time On-site (Faridabad Haryana)