Research and Business Administrative Coordinator

Department: The Ballmer Institute for Childrens Behavioral Health
Appointment Type and Duration: Regular Ongoing
Salary: $57200 - $65000 per year commensurate with experience
Compensation Band: OS-OA06-Fiscal Year 2025-2026
FTE: 1.0

Application Review Begins

October 23 2025; position open until filled

Special Instructions to Applicants

To ensure consideration complete applications must include the following along with the online application:
1. A current resume/CV.
2. A cover letter describing how you meet the minimum requirements professional competencies and any preferred qualifications.
3. Three (3) professional references with contact information. References will not be contacted until you are notified.

Department Summary

The Ballmer Institute for Childrens Behavioral Health at the University of Oregon Portland establishes a new national model for behavioral healthcare for children and families by creating a first-of-its-kind undergraduate training program in child behavioral health.

The institute prioritizes the needs of youth who have been historically or persistently underserved and seeks to make real system change by:
- Creating a new mental health profession
- Delivering support in schools and the community
- Training existing youth-serving professionals
- Developing new approaches to support child behavioral health
- Transforming the Pacific Northwest into a national model of thought and action.

Position Summary

The Ballmer Institute seeks a detail-oriented adaptable and organized professional to provide high-level administrative support to faculty leadership and sponsored projects. The Research and Business Administrative Coordinator is expected to work independently and exercise critical thinking sound judgment and creative problem-solving.

This position is responsible for essential financial business regulatory and administrative services across Ballmer Institute programs and operations. Key responsibilities include post-award grant and contract compliance full-cycle financial operations major research purchasing travel coordination policy compliance records retention event coordination and special projects.

The role requires interpreting and applying federal state and university policies while maintaining accurate financial records using the Banner Financial System and Excel. This includes managing ledgers for grant funds cost-share funds matching funds and other research accounts.

This position involves regular interaction with internal and external partners leadership colleagues faculty and students.

The position is based in person and is supervised by the Director of Research and Financial Operations.

Minimum Requirements

Bachelors degree in Accounting Finance or related field; OR
Associates degree in Accounting Finance or related field plus two years of progressively responsible experience in business finance or compliance administration; OR
an equivalent combination of education and experience.

Professional Competencies

Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service.
Ability to meet deadlines anticipate needs prioritize and follow-through on tasks to completion.
Ability to use independent judgment and problem-solving skills to research and resolve questions about grant preparation or post award management of sponsored projects and provide compliant solutions.
Strong organizational and analytical skills with close attention to detail.
Ability to communicate effectively including in writing with a variety of constituents.
Ability to engage with those of other cultures or backgrounds as well as to develop knowledge of and respect for those from a broad array of cultures and backgrounds.
Commitment to promoting and enhancing diversity.
Ability to work independently and collaboratively in a team environment.
Experience with Microsoft Office Adobe Acrobat and Financial Information Systems (such as BANNER).

Preferred Qualifications

A Bachelors degree in Accounting Finance or other related fields.
Two (2) years of experience providing business or research administration.
Knowledge of governmental and granting agency regulations pertaining to grants and contracts and to make recommendations to Principal Investigators to ensure compliance.
Experience in developing editing and reviewing grant proposals and budgets for adherence to Federal State Sponsor and University regulations.
One or more years of experience managing research or grants in higher education a research organization or a related environment.
Experience with project planning.
Experience with budget and financial management.
Experience with travel coordination.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.