Junior Executive, Admin
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Job Location:
Kuala Lumpur - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
1. Reception & Front Desk Duties
- Answer and direct phone calls courteously
- Greet and assist visitors and clients professionally
- Handle incoming/outgoing mail and courier deliveries
- Maintain a clean and organized front desk area
2. Administrative Support
- Perform data entry filing photocopying and scanning documents
- Prepare simple reports and maintain office records
- Assist in document control and storage
- Provide clerical support to other departments if required
3. Office Coordination
- Monitor and replenish office supplies
- Coordinate meeting room bookings and basic set-up
- Assist with travel and meeting arrangements
- Help manage inventory of office equipment or materials
- Prepare welcome pack and workstation for new staff
- Process staff name card printing create digital name card and manage staff locker
4. Communication & Scheduling
- Schedule meetings and appointments as instructed
- Relay messages accurately to staff
- Coordinate internal communication for admin-related matters
5. Management of office pantry
- Order fresh milk 2-3 times a week
- Monitor stock level and ordering of pantry items
- Daily cleaning and maintenance of L6 coffee machine
- Stockkeeping of plates bowls cutleries
6. Event & Ad Hoc Support
- Assist with physical setup for internal events meetings and functions (e.g. furniture arrangement).
- Provide onsite support during events to ensure smooth operation of event.
Requirements
Diploma/Degree in Business Administration Office Management or related field.
Fresh graduates or candidates with 1 2 years of related experience are encouraged to apply
Good command of English and Bahasa Malaysia (written and spoken)
Proficiency in Microsoft Office (Word Excel Outlook PowerPoint)
Good communication and interpersonal skills
Strong organizational skills and attention to detail
Ability to multitask and manage time effectively
Positive attitude reliable and willing to learn
Able to work independently and as part of a team
Customer service oriented especially for receptionist duties
Must be a Malaysian citizen or possess valid working rights in Malaysia
Knowledge of basic office equipment (e.g. printer scanner) is an advantage
Willing to work at the assigned office location (may include reception/front desk coverage)
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
